Connecticut Department of Social Services Uniform Policy Manual: 1555.05 Interim Activity - Reporting Changes

CONNECTICUT DEPARTMENT OF SOCIAL SERVICESPRIVATE UNIFORM POLICY MANUAL ______________________________________________________________________________ Date:5-1-94 Transmittal: UP-94-5 1555.05 ______________________________________________________________________________ Section: Type: Eligibility Process POLICY ______________________________________________________________________________ Chapter: Program: AFDC Interim Activity AABD ____________________________________________________________ FS Subject: MA Reporting Changes ______________________________________________________________________________

1555.05 A. Timely Reporting

1. Assistance units, with the exception of FS monthly reporting assistance units, are required to report changes to the Department within ten calendar days of the date of the change.

2. A Food Stamp assistance unit is required to report the following changes using a monthly reporting form:

a. program changes;

b. a change of $25 in the total medical expenses incurred during the month;

c. a change of $25 that was not anticipated in the estimate of medical expenses provided for the certification period.

3. The ten day reporting requirement applies equally to changes occurring:

a. after the application interview but prior to certification; and

b. subsequent to certification.

4. AFDC and AABD assistance units must also meet other requirements for considering basic and special needs. (Cross Reference: 4500)

B. Timely Verification

1. Assistance units, with the exception of FS assistance units, are required to provide verifications within ten calendar days of the date of the Department's request.

2. A Food Stamp assistance unit, who qualifies for an excess medical deduction, has the option of verifying the expense monthly or only verifying an increase in total medical expenses of $25 that was not anticipated for the certification period.

CONNECTICUT DEPARTMENT OF SOCIAL SERVICES UNIFORM POLICY MANUAL ______________________________________________________________________________ Date: 11-1-95 Transmittal: UP-95-28 1555.05 page 2 ______________________________________________________________________________ Section: Type: Eligibility Process POLICY ______________________________________________________________________________ Chapter: Program: AFDC Interim Activity AABD ____________________________________________________________ FS Subject: MA Reporting Changes ______________________________________________________________________________

1555.05 B. 3. A Food Stamp assistance unit who qualifies for the child support deduction is required to report changes greater than $50 in the amount of legally obligated child support actually paid when the changes were not anticipated in the certification period.

4. Monthly reporting assistance units must comply with the monthly reporting requirements.

5. The Department offers assistance if it would be difficult for the unit to provide verification in a timely manner.

C. Failure to Take Timely Action

Failure to report or verify changes in a timely manner may cause:

1. ineligibility if eligibility is contingent upon verification of the circumstance;

2. non-consideration of the circumstance in determining eligibility or benefit level either for a current or retroactive period.

D. How Changes are Reported

1. Changes in circumstances may be reported in person, in writing or by telephone.

2. For AFDC or MA assistance units requesting the addition to the unit of a non-mandatory member, the request must be made in writing.

E. Combined Reporting Requirement

1. Assistance units receiving aid from the Department in more than one program area are not required to report changes separately for each program.

2. If the assistance units case maintenance responsibilities are assigned to different case workers, the unit is considered to have properly reported if the change is timely reported to any one of the case workers.

CONNECTICUT DEPARTMENT OF SOCIAL SERVICES UNIFORM POLICY MANUAL ______________________________________________________________________________ Date: 5-1-94 Transmittal: UP-95-28 1555.05 page 3 ______________________________________________________________________________ Section: Type: Eligibility Process POLICY ______________________________________________________________________________ Chapter: Program: AFDC Interim Activity AABD ____________________________________________________________ FS Subject: MA Reporting Changes ______________________________________________________________________________

1555.05 F. Reporting Date

An assistance unit is considered to have reported a change on the day that any office of the Department receives notification of the change.