Connecticut Department of Social Services Uniform Policy Manual: 1505.42P Application Process - Fraud Early Detection System (FRED)

CONNECTICUT DEPARTMENT OF INCOME MAINTENANCEPRIVATE UNIFORM POLICY MANUAL ________________________________________________________________________ Date: 3-1-00 Transmittal: UP-00-2 P-1505.42 ________________________________________________________________________ Section: Type: Eligibility Process PROCEDURES ________________________________________________________________________ Chapter: Program: AFDC The Application Process MA _______________________________________________________________ FS Subject: Fraud Early Detection System (FRED) ________________________________________________________________________

P-1505.42 Intake

1. If there is questionable or inconsistent information that cannot be resolved without further investigation, complete the first page of the W-109CF2, “FRED Referral/Response Form”.

2. Remember to refer all cases that were previously referred to FRED and denied, regardless of the reason for denial. This information should be available on the EMS narrative.

3. Make sure to have the W-109CF2 signed by your supervisor.

4. When the investigation is complete and you have received page two of the W-109CF2, complete the W-959, “Intake Disposition Response to FRED Investigation”. Submit the completed W-959 to your supervisor for signature and route to the FRED Unit.

FRED Investigator

1. Before going into the field, the following should be done:

Get the field investigation approved by the FRED supervisor.

Read the W109CF2 to determine what verification the Intake Unit is requesting.

Check all previous assistance units.

Read all case narratives.

Using the name inquiry, look up any legally liable relatives (LLR) to determine if they were ever on assistance. Check for date of birth and social security number.

Check DMV for the LLR’s address.

Check labor files for LLR and applicant.

Check the Shelter Screen for the landlord’s name, address and telephone number.

Check the fire marshal’s list.

PRIVATE CONNECTICUT DEPARTMENT OF SOCIAL SERVICEStc \l 1 "CONNECTICUT DEPARTMENT OF SOCIAL SERVICES" UNIFORM POLICY MANUAL _____________________________________________________________________________ Date: 3-1-00 Transmittal: UP-00-2 P-1505.42 page 2 ______________________________________________________________________________ Section: Type: Eligibility Process PROCEDURES ______________________________________________________________________________ Chapter: Program: AFDC The Application Process MA _______________________________________________________________ FS Subject: Fraud Early Detection System (FRED) ______________________________________________________________________________

P-1505.42 FRED Investigator (cont.)

Check the assessor’s list for the landlord’s name, address, and telephone number.

Try calling the landlord or sending a letter.

If the applicant has just moved from another state, call the previous state.

If the applicant has school aged children call the board of education or school to verify enrollment and attendance. If no school is listed check with the Board of Education to determine what school the child should be attending and contact that school.

2. At the time of the home visit bring the ten day letter with you. If the client is not at home, complete the ten day letter, make a copy and leave the original at the client’s home. Make a copy of the letter when back at the office and send it to the Intake supervisor.

3. Set a tickler for the ten days and remind the Intake worker to deny the case if the client has not contacted him or her. If the client contacts you, remember to advise the Intake worker.

4. When the investigation is complete, make a narrative entry in EMS and make a copy to attach to the W-109CF2.

5. Complete the response page on the W-109CF2. Check off the disposition and conclusions. Explain investigation results in detail.

6. Submit the W-109CF2 to the FRED Supervisor for signature.