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CODE OF COLORADO REGULATIONS 9 CCR 2503-7 Income Maintenance (Volume 3)

9 3.751.53 Definition of Overpayment [Rev. Eff. 12/1/14] Overpayment of Heating Fuel Assistance Program benefits shall mean a household has received benefits in excess of the amount due that household based on eligibility and payment determination in accordance with these rules. 3.751.54 Establishment of Recovery [Rev. eff. 11/1/08] Recoveries shall be established for households that have received program benefits and are subsequently determined to be ineligible or which received benefit amounts greater than the household was entitled to for the eligibility period. 3.751.55 Recovery Procedures [Rev. eff. 12/1/07] Recovery proceedings shall be handled in accordance with the procedures described in the “Administrative Procedures” chapter of this rule manual when applicable. (Note: Sections 3.810.73 through 3.810.75 do not apply to LEAP.) 3.751.56 Penalties for Individuals Who Are Found Guilty of Committing Fraud [Rev.11/1/15] Individuals who are found guilty of committing fraud, pursuant to Section 26-1-127, C.R.S., in a prior program year shall be ineligible to participate in LEAP in the subsequent program year for the first violation, two program years for the second violation, and permanently for the third violation. 3.751.6 REPORTING AND MONITORING 3.751.61 Reporting All recoveries shall be reported to the State Department at the conclusion of the program year. 3.751.62 Reports and Fiscal Information [Rev. eff. 11/1/98] County departments/Contractor shall provide the State Department with reports and fiscal information as deemed necessary by the State Department. 3.751.63 Monitoring [Rev. Eff. 11/1/98] The State Department shall have responsibility for monitoring programs administered by the county departments/Contractor based on a monitoring plan developed by the State Department. Such plan shall include provisions for programmatic and local reviews and methods for corrective actions. 3.751.64 County Case File Review [Eff. 12/1/14] County department/Contractor supervisory personnel shall review eligibility determinations monthly, from October 1st to May 30th, and submit the results of those reviews when requested by the state. At minimum the supervisor shall: A. Pull a random sample of two determinations per technician; B. Determine the correctness of eligibility determinations accomplished. C. Ensure timely correction of any determination errors; and, D. Maintain a record of the cases reviewed for audit purposes.