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CODE OF COLORADO REGULATIONS 8 CCR 1403-1 Colorado Child Care Assistance Program

67 I. Any money paid or payable to child care providers shall be subject to execution, levy, attachment, garnishment or other legal process. J. Expenditures shall be necessary and reasonable for proper and efficient performance and administration. A cost is reasonable if, in its nature and amount, it meets all the following criteria: 1. Expenditures shall be compared to market prices for reasonableness. 2. Expenditures shall be compared to the market prices for comparable goods or services as a test for reasonableness. 3. Expenditures shall be ordinary and necessary. 4. Expenditures shall be of a type generally recognized as ordinary and necessary for the operation of the governmental unit or the performance of the federal award. 5. Expenditures shall meet standards such as sound business practices and arms-length bargaining. 6. Expenditures shall have restraints or requirements imposed by such factors as: sound business practices; arms-length bargaining; Federal, State and other laws and regulations; and, terms and conditions of the State and/or Federal award. “Arms-length bargaining” means both parties to a contract have relatively equal powers of negotiation upon entering the contract. Neither party has a disproportionate amount of power to strong-arm the other party. Less-than-arms-length transactions are prohibited and these include, but are not limited to, those where; one party is able to control or substantially influence the actions of the other. 7. Expenditures shall be the same as would be incurred by a prudent person. 8. Expenditures shall not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the cost. A prudent person is one who considers their responsibilities to the governmental unit, its employees, the public at large, and the federal government. 3.115.4 ATTENDANCE TRACKING SYSTEM (ATS) A. The adult caretaker(s) or teen parent(s) shall utilize the Attendance Tracking System as follows: 1. To record child's authorized and utilized daily attendance at the designated child care provider’s location. 2. In the event that the child care provider has recorded a missed check-in or check-out the adult caretaker or teen parent shall confirm the record in the Attendance Tracking System for the prior nine (9) day period. 3. Adult caretakers or teen parents shall not leave his/her individual attendance credentials in the child care provider's possession at any time or he/she may be subject to disqualification. 4. Non-cooperation with the use of the Attendance Tracking System may result in case closure and/or non-payment of the child care subsidy as defined by a state approved county policy.