Page 58

CODE OF COLORADO REGULATIONS 8 CCR 1403-1 Colorado Child Care Assistance Program

58 8. Qualified exempt child care providers who are denied a Fiscal Agreement or whose Fiscal Agreement is terminated may request an informal conference with staff responsible for the action, the supervisor for that staff and the county director or director's designee to discuss the basis for this decision and to afford the qualified exempt child care provider(s) with the opportunity to present information as to why the qualified exempt child care provider(s) feels the county should approve or continue the Fiscal Agreement. Any request for a conference shall be submitted in writing within fifteen (15) calendar-days of the date the qualified exempt child care provider is notified of the action. The county shall hold that conference within two (2) weeks of the date of the request. The county shall provide written notice of its final decision to the qualified exempt child care provider(s) within fifteen (15) business days after the conference. 9. Non-relative qualified exempt child care providers who are denied a fiscal agreement or whose fiscal agreement is terminated due to the department’s decision regarding adherence to health and safety standards may appeal the decision to the executive director of the Department or the executive director’s designee in writing within fifteen (15) days of the county’s decision. The executive director’s decision is a final agency decision subject to judicial review by the state district court under § 24-4-106, C.R.S. 10. If a qualified exempt child care provider has not had an open authorization for ninety (90) calendar days, the provider’s fiscal agreement shall be closed in CHATS. C. For renewals, the county shall send fiscal agreements at least sixty (60) calendar-days prior to the end date of the previous fiscal agreement via postal service, fax, hand-delivery, e-mail or other electronic systems. D. Payment Methods 1. Payment for purchased child care shall be made to the child care provider(s) through an automated system if it is a qualified exempt child care provider(s) or licensed facility. 2. When a manual claim is needed to reimburse providers for payments that were not automatically processed through CHATS, the state-prescribed child care manual claim form must be prepared and signed by the child care provider for increments of one month or less. The county shall utilize the state prescribed manual claim form to verify that the billing is for: a. Care that was authorized and provided; b. Reimbursable registration fees; c. Reimbursable activity fees; d. Reimbursable transportation fees; e. Reimbursable hold slots; f. Reimbursable drop in days; and/or, g. Reimbursable absence payments. E. Child care providers shall be provided with a written notice of the process of termination of the fiscal agreement on the fiscal agreement form.