us-co/manual/cdphe/wic/vendor-coordination-confidentiality/document-1

Colorado WIC Program Policies and Procedures Section 1: Vendor and Farmer Management Revised: 10/01/2025

Vendor Coordination – Confidentiality

Policy: The local agency must use caution to consistently protect applicant, participant and vendor privacy. ● Participant information (name, contact information, status) is not to be provided to vendors. Instead, if an issue is reported, relay that WIC will follow up with anyone determined to be an applicant or participant and apply procedures as appropriate. ● Vendor information other than listed above (e.g., address, WIC authorization status) is confidential and not to be released.

Regulation: 7 CFR 246.26

Procedure/Additional Guidance: Applicant and Participant Confidential Information WIC status is confidential information and not to be released.

Vendor Confidential Information Vendor information is confidential and not to be released, except for WIC authorization status, store name, store address, telephone number, website, e-mail address, and store type/description (e.g., chain, grocery, pharmacy).

Vendor confidential information also includes any food data and redemptions, such as UPC and item descriptions that may identify a store and its sales.

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Official source

Colorado WIC Program Policies and Procedures Section 1: Vendor and Farmer Management Revised: 10/01/2025

Vendor Coordination – Confidentiality

Policy: The local agency must use caution to consistently protect applicant, participant and vendor privacy. ● Participant information (name, contact information, status) is not to be provided to vendors. Instead, if an issue is reported, relay that WIC will follow up with anyone determined to be an applicant or participant and apply procedures as appropriate. ● Vendor information other than listed above (e.g., address, WIC authorization status) is confidential and not to be released.

Regulation: 7 CFR 246.26

Procedure/Additional Guidance: Applicant and Participant Confidential Information WIC status is confidential information and not to be released.

Vendor Confidential Information Vendor information is confidential and not to be released, except for WIC authorization status, store name, store address, telephone number, website, e-mail address, and store type/description (e.g., chain, grocery, pharmacy).

Vendor confidential information also includes any food data and redemptions, such as UPC and item descriptions that may identify a store and its sales.

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