Colorado WIC Program Policies and Procedures Section 1: Vendor and Farmer Management Revised: 10/01/2025

Vendor Authorization – Agreement and Handbook

Policy: The State WIC Office ensures effective management, oversight and review of its authorized vendors. The Colorado WIC Vendor Handbook (Vendor Handbook) and the Colorado WIC Farmer Handbook (Farmer Handbook) outline the specific requirements pertaining to the food delivery component of the Colorado WIC Program. The handbooks set forth the roles and responsibilities of vendors as well as the Program.

Regulation: 7 CFR 246.12

Procedure/Additional Guidance: Policies and procedures are developed in conjunction with vendors and local agency (LA) WIC staff to ensure consistent and accurate implementation of and compliance with Program rules and federal regulations.

The Vendor Handbook is made part of the Colorado WIC Vendor Agreement (Vendor Agreement); the Farmer Handbook is made part of the Colorado WIC Farmer Agreement (Farmer Agreement); and the policies and procedures outlined in the handbooks are an integral part of the Vendor Agreements.

Details of the following topics and procedures are included in the WIC Handbook:

● Vendor Selection Criteria ● Sale to Circumvent Sanction ● Application and Approval Process ● Providing False Information ● Vendor Agreement ● Minimum Stocking Requirements ● Vendor Manual ● Colorado WIC Food List and Shopping Guide and Review ● Competitive Pricing ● Vendor Claims ● Conflict of Interest ● Policy Letters

● Ownership Change ● Physical Location Change ● Emergency Situations ● Reauthorization Criteria ● Stocking Waiver ● Exchanges, Substitutions, Combating Returns ● Formula Sources ● Provision of Incentives ● Tax Restriction on WIC Foods ● Compliance Investigations and Audits ● eWIC Transactions and Technical Requirements ● Home Delivery Contract Agreement ● Peer Grouping ● Communications ● Vendor Role and Responsibilities ● Definitions ● Training Tools ● And much more

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