Colorado WIC Program Policies and Procedures Section 4: Organization and Management Revised: 03/01/2026

Page 1 of 1

Central File Requirements

Policy: The local agency must maintain central files of specified documents according to retention policies as noted in the Retention of WIC Records and Reports policy.

Regulation: Colorado WIC State Policy

Procedure/Additional Guidance The local agency will maintain the following central files: ● Vendor Reports ● Ward Road Pharmacy/Sentido Health special formula signed invoices ● Equipment Maintenance and Calibration Logs (scales, measuring boards, and hemoglobin analyzers) ● Formula Disposal Log ● If USDA determines that a civil rights violation occurred, the local agency must document the corrective action taken and all follow-up activities in the Civil Rights Complaint Tracking Log provided by the State Office. (see Customer Service Complaint Processing policy for details)

Note: See the Retention of WIC Records and Reports policy for retention requirements.