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.1 Issuing the Bonus
When the CWD receives the appropriate documentation and determines that a bonus is due, the CWD shall issue the bonus as a supplement to the aid payment that was made to the AU in the month in which the bonus was earned by the eligible teen parent.
.11 A bonus is considered to be earned as of the last day of the report card period even though the report card or certificate of graduation is not issued until a later date.
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.111 Example: A report card period ends on June 30. The case manager notifies the CWD on July 10 that a bonus is due. The CWD issues a $100 supplement to the June CalWORKs payment in August even if the teen parent was discontinued after June 30.
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.12 Upon receipt of documentation and determination that a bonus is due, the CWD shall issue the bonus:
.121 No later than the month following receipt of the documentation when the documentation is received by the eleventh calendar day of the month;
.122 No later than the second month following receipt of the documentation when the documentation is received after the eleventh calendar day of the month;
.123 In the name of the caretaker relative when the bonus is for satisfactory school progress;
.124 In the name of the teen parent when the bonus is for graduation from high school or its equivalent;
(a) The CWD shall not issue the $100 bonus for satisfactory school progress when the teen parent will receive a $500 graduation bonus for the same report card period.
.125 Even when the AU has an existing CalWORKs overpayment. A Cal-Learn bonus shall not be offset by an existing overpayment adjustment.
.2 Applying the Sanction
When the CWD receives the appropriate documentation and determines that a sanction is applicable, the CWD shall process the sanction as soon as administratively practicable as follows:
.21 Send a timely notice of action to the caretaker relative prior to applying the sanction.
.22 Apportion the sanction equally over the two consecutive months following the timely notice except where the AU receives a grant of less than $10 in which case no sanction is applied.
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.221 Example: A teen parent fails to achieve adequate grades and her case manager notifies the CWD on July 10 that a sanction is due. In August the teen parent's AU is eligible for a grant of $8. No sanction can be applied in August. In September the AU is eligible for a grant of $58. The CWD applies the apportioned $50 sanction amount and the AU receives a grant of $8.
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.23 When the grant amount, prior to application of the sanction, is less than the amount of the apportioned sanction, the grant amount shall be zero. No remainder of the apportioned sanction shall be applied to subsequent months. In these cases, the family shall be considered CalWORKs recipients for all other purposes including eligibility for Medi-Cal.
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.231 Example: In February an AU is eligible for a grant of $35. The teen parent's apportioned sanction amount is $50. Since the grant amount is less than the apportioned sanction amount, the grant will be zero. In March the AU is eligible for a grant of $75. The CWD will apply the second apportioned sanction amount ($50) and issue a grant of $25. No remainder of the first month's apportioned sanction is applied to the second month's aid payment.
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.24 Adjust the grant for an underpayment or an overpayment prior to applying the apportioned sanction amount.
.25 Apply one apportioned sanctioned amount for each teen parent per month when there are multiple sanctioned teen parents in the AU.
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.251 Example: An AU contains two teen parents. They both fail to achieve adequate grades for the report card period ending in June. The case manager notifies the CWD on July 10 that each is due a sanction. The CWD will apply a $100 sanction in August ($50 for each teen parent) and a $100 sanction in September ($50 for each teen parent).
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.26 Apply overlapping sanctions for individual teen parents consecutively.
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.261 Example: A teen parent fails to achieve adequate grades for the report card period ending in June. The case manager is not appraised of this situation until October 1 and notifies the CWD that a sanction is due on October 5. On October 10 the case manager notifies the CWD that the same teen parent is due a sanction for the report card period ending in September. The CWD applies a $50 sanction in November, December, January, and February.
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.3 Change in AU
The sanction shall follow the teen parent and be applied to the AU in which the teen parent is a member at the time the sanction is applied.
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.31 Example: A teen parent moves out of his/her mother's home and establishes an AU of his/her own. The teen parent is discontinued from the mother's AU at the end of June and is eligible in the new AU effective July 1. On July 10 the CWD determines that a sanction is due for the report card period ending June 30. The CWD applies the sanction to the new AU in the months of August and September.
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.4 Treatment of Bonuses and Sanctions in Other Calculations
The county shall not include a Cal-Learn bonus or sanction in the calculation of an overpayment adjustment or a homeless assistance payment.
.5 Treatment of Bonuses and Sanctions as County-Initiated Mid-Period Actions
Cal-Learn bonuses and sanctions are considered county-initiated mid-period actions as described in Section 44-316.33.
NOTE: Authority cited: Sections 10553 and 10554, Welfare and Institutions Code. Reference: Sections 10063, 11265.2, and 11333.7(a) and (d), Welfare and Institutions Code; Section 37 of AB 444 (Chapter 1022, Statutes of 2002); 45 CFR 250.40(a); Federal Waiver Terms and Conditions for the California Work Pays Demonstration Project, March 1994, and Waiver Authority for the California Work Pays Demonstration Project as transmitted by the United States Department of Health and Human Services Administration for Children and Families letter dated March 1, 1994.
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