40-188 TRANSFER PROCEDURE

.1 First County The first county shall:

.11 Notify Second County Notify the second county of the initiation of a case transfer in writing using the “Notification of Intercounty Transfer” form or via electronic data transfer.

.111 Foster Care When informed by the recipient or second county that the recipient has moved to the second county; notify the second county of the case transfer in writing by form FC 18 (2/97) "Notification of AFDC-Foster Care Transfer" or via electronic data transfer.

RECEPTION AND APPLICATION

.12 Inform Recipient Inform the recipient in writing of the case transfer to the second county.

.121 Foster Care For children receiving AFDC-FC, where there is a legal guardian for the child, the first county shall inform the legal guardian in writing of his/her responsibility to apply for a redetermination of eligibility in the second county.

.13 Provide Documentation Provide documentation to the second county within seven working days from the date that the recipient notifies the first county of the change in residence, (per Section 40-188.11) or the date the first county receives a request for case transfer from the second county. To the greatest extent possible, case record documents must be electronically shared between the first county and the second county. Provide copies of the most recent:

.131 CalWORKs SAWS 1 (Initial Application for CalFresh, Cash Aid, and/or Medi-Cal/Health Care Programs), SAWS 2 Plus (Application for CalFresh, Cash Aid, and/or Medi-Cal/Health Care Programs), SAWS 2A SAR (Rights, Responsibilities and Other Important Information), and SAR 7 (SAR 7 Eligibility Status Report).

.132 CalWORKs Welfare-to-Work plan (See Section 42-711.6).

.133 CalWORKs-Incap Medical verification of incapacity.

.134 Exempt AU Status Verification of the AU's MAP exempt status.

.135 Foster Care SAWS 1; FC 2/JA 2/KG2; SOC 158A; SOC 161; SOC 162; Birth Certificate/Alien Status; Social Security Number, FC 3/FC 3A; Voluntary Placement Agreement, Legal Guardianship Papers, or Court Order which establishes the authority for placement; Independent Living Plan; evidence supporting federal and/or state eligibility; and any other information necessary to determine eligibility.

RECEPTION AND APPLICATION

.136 AU with Children Verification of age-appropriate immunizations

Under Age 6 pursuant to Section 40-105.4(d), which the county has determined acceptable.

.137 Copies of any documents supporting the eligibility determination made by the first county when requested by the second county.

.138 Overpayment repayment record for overpayment(s) that will not be repaid before the end of the transfer period and will continue to be recouped by the second county through grant adjustment.

.14 Inform Inform the second county of any changes in eligibility or payment level and send a copy of any resulting notice of action.

.15 Discontinue Discontinue responsibility for the provision of aid at the end of the transfer period.

.16 Foster Care Obtain notification, written or via electronic data transfer, from the second county of the receipt and disposition of the transfer.

RECEPTION AND APPLICATION

.2 Second County The second county shall:

.21 Notify First County When informed by the recipient that they

have moved to the second county, initiate the ICT within seven working days by requesting the first county to transfer the case to the second county.

.22 No Redetermination Not redetermine eligibility until the next

of Eligibility scheduled annual redetermination or SAR 7. The recipient may be interviewed if the interview is regarding participation in the Welfare-to- Work Program.

.221 Overpayments An overpayment that becomes known to the second county during the ICT shall not be corrected or collected until the next scheduled annual redetermination or SAR 7.

The second county shall act on specified mid-period changes (See Section 44-316), correct, and collect overpayments that are known at that time.

.23 Inform Recipient Inform the recipient in writing of the case

transfer.

.24 Payment Responsibility Responsibility for payment of aid shall

begin after the end of the transfer period as described in Section 40-187.12 after the second county notifies the first county that the case has been successfully transferred.

.25 Provide Information Provide the first county with any information which

might affect eligibility or the amount of cash aid during the transfer period.

.26 Foster Care Legal Guardian For children receiving CalWORKs, where there is a legal guardian for the child, make an effort to secure the cooperation of the legal guardian.

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RECEPTION AND APPLICATION

.27 Foster Care Notification Provide the first county with notification, written or via electronic data transfer, of the receipt and disposition of the transfer documentation.

.3 Third County If the recipient moves from the second

county to a third county during the transfer period, the first county is responsible for canceling the transfer to the second county and transferring the case to the third county upon notification of the move.

NOTE: Authority cited: Sections 10553, 10554, 10605, 11102, and 11369, Welfare and Institutions Code. Reference: 10003(a), (b), (c), and (d), Sections 10553, 10554, 10605, 11102(b)(2), 11265.1, and 11403(b), Welfare and Institutions Code; and Federal Register, Vol. 75, No. 19, dated January 29, 2010, pages 4928 and 4929 [7 CFR 273.12(a)(1)(vii)].

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