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‘OOD STAMP HANDBOOK

63-1250 (Cont.) ___EFORMS AND INSTRUCTIONS _ __.._ Handbook 63-1250 FORM MODIFICATION POLICY (Continued) 63-1250 ‘B Forms will be evaluated against the following standards.

Ail forms must:

Be clear.

- Be in accord with applicable regulatory requirements.

- Ensure consistent treatment of recipients from county to county. ~ Use common program language.

- Be in an order that presents a lagica! explanation to clients.

~ Not have the potential to create errors.

.5 Exemptions from Form Modification Policy

‘A Manual Section 63-300.2 specifies that overprinting of required forms for the

following purposes is acceptable and does not require prior state approval:

- To identify CWD,

- To add information to the “County-Use Only” section.

+ To add EW instructions.

Local printing of forms on regular, colored or larger paper does not require prior state approval as long as camera-ready copies provided by the state are used and no modifications are made beyond those listed in (1) above.

Internal county forms which do not involve the determination or notification of

eligibility or benefit level, or the notification of client rights and responsibilities need not be submitted for review.

.6 Extensions of Time to implement

to

Implementation schedules for state forms generally provide adequate lead time for counties

achieve timely implementation. In those cases where timely implementation is not

possible, counties must request an extension of time to comply providing any supporting justification and an estimate of the additional time required to achieve implementation.

Examples of acceptable justification include:

Time required to reprogram EDP system. Time required to print forms focally when a modification is approved.

Time required to revise procedures and train staff,