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63-1250 (Cont) _ _____FORMS AND INSTRUCTIONS ___._ Handbook

63-1250

FORM MODIFICATION POLICY (Continued) 63-1250

Contain all required data elements on the state form within the system (for example, computer-generated notices of action may print out only applicable message(s), but all messages must be contained within the computer program).

Variations in language will be permitted only as described below, and will be evaluated against the following standards.

All language variations must:

Be clear. Use common program language.

Be required by the special county circumstance which provides the overall justification for modification (for example, state hearing intake at the local level, high frequency payment system), or

Be required to present a logical explanation to the client by interfacing with additional

information provided by the county (for example, inclusion of the budget computation on a Notice of Action).

.3 Required Form — Substitutes Permitted

‘A Overall justification for not using the state form.

Acceptable justification includes:

Function of the form is computerized, such as Budget Worksheet (EDP only).

In addition to the above justification, counties with the above EDP justification must provide one or more of the following types of justification for any variances from the

state form. Manual counties must provide one of the following as overall justification for not using the state form:

Form is not computerized, but EDP interface requires modification (EDP and Manual). County has state hearing intake at the local level (EDP and Manual), County has high frequency payment system (EDP and Manual),

Additional county-specific information is required for processing, gathering data, etc., (EDP and Manual).

The addition of information will eliminate other forms (EDP and Manual).

Modification will contribute to county-specific error reduction (EDP and Manual).

Modification will result in cost savings (EDP and Manual).

CALIFORNIA-DSS-MANUAL-SS Issue 2261 Issued 10/14/81

(MANUAL LETTER NO. 81-51) 447]

Page 138

Official source

63-1250 (Cont) _ _____FORMS AND INSTRUCTIONS ___._ Handbook

63-1250

FORM MODIFICATION POLICY (Continued) 63-1250

Variations in language will be permitted only as described below, and will be evaluated against the following standards.

All language variations must:

Be clear. Use common program language.

Be required by the special county circumstance which provides the overall justification for modification (for example, state hearing intake at the local level, high frequency payment system), or

Be required to present a logical explanation to the client by interfacing with additional

information provided by the county (for example, inclusion of the budget computation on a Notice of Action).

.3 Required Form — Substitutes Permitted

‘A Overall justification for not using the state form.

Acceptable justification includes:

Function of the form is computerized, such as Budget Worksheet (EDP only).

In addition to the above justification, counties with the above EDP justification must provide one or more of the following types of justification for any variances from the

state form. Manual counties must provide one of the following as overall justification for not using the state form:

Additional county-specific information is required for processing, gathering data, etc., (EDP and Manual).

The addition of information will eliminate other forms (EDP and Manual).

Modification will contribute to county-specific error reduction (EDP and Manual).

Modification will result in cost savings (EDP and Manual).

CALIFORNIA-DSS-MANUAL-SS Issue 2261 Issued 10/14/81

(MANUAL LETTER NO. 81-51) 447]