63-703 RECONCILIATION 63-703

CWDs shall account for all issuances through a reconciliation process appropriate for the type of issuance system employed.

.1 All Issuance Systems

All issuance systems' coupon issuers shall reconcile their issuances daily using daily tally sheets, cashier's daily reports, tapes or printouts.

.2 Record for Issuance

.21 In issuance systems using a record-for-issuance all issuances authorized for the month shall be merged into one record-for-issuance at the end of each month.

.211 All issuances made during the month shall be posted to the record-for-issuance.

.212 The record-for-issuance shall then be compared with the master issuance file and findings from this comparison reported on the FNS-46 as specified in Section 63-704.15.

.22 In issuance systems where no record-for-issuance is used, issuances made during each month shall be reconciled to the master issuance file and findings from this reconciliation reported on the FNS-46 as specified in Section 63-704.15.

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63-703 RECONCILIATION (Continued) 63-703

.3 Authorization Document Systems

The following additional steps shall be followed in an authorization document system:

.31 The transacted value of authorized coupon issuances shall be determined and verified.

.32 Any batches of transacted authorization documents that do not reconcile shall be maintained intact by the CWD until the discrepancy is resolved with the coupon issuer and/or a review of the case files is completed.

.33 All transacted authorization documents shall be compared with the record-for-issuance or master issuance file as appropriate. Any documents that do not match with the record-for-issuance or master issuance file shall be identified and reported as specified in Section 63-704.15.

NOTE: Authority cited: Sections 10554 and 18904, Welfare and Institutions Code. Reference: 7 CFR 274.4 and Sections 10554 and 18904, Welfare and Institutions Code.

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