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This section (QR) shall become operative in a county on the date QR/PB becomes effective in that county, pursuant to the Director’s QR/PB Declaration.
.1 General Quarterly Reporting Process
.11 Eligibility and benefit amounts will be redetermined on a quarterly basis from information reported by the recipient on the Quarterly Eligibility/Status Report (QR 7), using PB as specified in this section.
.12 An income/eligibility report (QR 7) will be required to be submitted once per quarter (in the third month of the quarter).
.13 Recipients will have mandatory reporting requirements during the quarter, also known as mid-quarter changes.
.131 For public assistance households
(a) Changes of address.
.132 For non-assistance households
(a) Changes of address
(b) Work hours for ABAWD individuals
.14 Generally, benefits are frozen for the three months of the quarter:
.141 Circumstances under which benefits may be adjusted during the quarter are:
(a) When a voluntary recipient mid-quarter report results in increased benefits;
(b) When a mandatory recipient mid-quarter report results in a decrease or discontinuance of benefits;
(c) When an individual or household requests discontinuance; or
(d) When a county-initiated action results in decreased benefits.
CALIFORNIA-DSS-MANUAL-FS
MANUAL LETTER NO. FS-04-07 Effective 7/1/04
Page 376.11
FOOD STAMP REGULATIONS
63-508 (Cont.) ELIGIBILITY DETERMINATIONS Regulations
63-508 QUARTERLY REPORTING (Continued) 63-508
.15 Benefits shall not be decreased or discontinued during the quarter except as specified in this section.
.2 Quarterly Reporting Cycle
.21 The QR cycle is comprised of three consecutive months. The three months constitute a QR Payment Quarter. The terminology to describe the months and the quarter of an individual QR cycle are:
.211 QR Data Month: the month for which the recipient reports all information necessary to determine eligibility. The QR Data Month is the second month of each quarter.
.212 QR Submit Month: the month in which the QR 7 is required to be submitted to the CWD. This month immediately follows the QR Data Month and is the third month of each quarter.
.213 QR Payment Quarter: the quarter in which benefits are paid/issued in the three-month period immediately following the QR Submit Month.
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The following table illustrates how months are arranged in a QR cycle.
2 nd Quarter January | February | March | April | May | June 1 st Month of the Quarter | QR Data Month | QR Submit Month | QR Payment Quarter
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.22 Aligning Reporting Cycles
Instances will occur when reporting cycles between the CalWORKs program and the Food Stamp Program could vary and may need to be aligned together. The general rule for doing this is for the CalWORKs program to align its cycle with an existing food stamp household's reporting cycle, and for both programs to align their redeterminations and recertifications in the QR Submit Month. There may also be instances where the Food Stamp Program can align a reporting cycle to an existing CalWORKs reporting cycle.
CALIFORNIA-DSS-MANUAL-FS
MANUAL LETTER NO. FS-04-07 Effective 7/1/04
Page 376.12
FOOD STAMP REGULATIONS
Regulations ELIGIBILITY DETERMINATIONS 63-508 (Cont.)
63-508 QUARTERLY REPORTING (Continued) 63-508
.221 Reporting cycles may be aligned between the Food Stamp Program and the CalWORKs program.
.222 When an existing Food Stamp Program cycle has been established and a new CalWORKs application is approved, the CalWORKs program shall, whenever possible, align its reporting cycle to the existing Food Stamp Program.
.223 The Food Stamp Program may align its recertification period with the CalWORKs redetermination date by lengthening the household's certification period, providing the certification period does not exceed a 12-month period as specified in Section 63-504.16.
.224 The household's recertification period cannot be shortened, as provided in Section 63-504.15, solely to align the recertification with the CalWORKs redetermination period.
.225 If the recertification is not aligned with the CalWORKs redetermination date, the CWD shall determine eligibility and take action mid-quarter to increase, decrease or discontinue benefits as specified in Section 63-504.6 and as determined by the CWD based on information reported on the recertification form and by the recipient.
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(a) CalWORKs is active without an accompanying food stamp case. A food stamp application is approved mid-quarter in February, in a January/February/March quarter. Action on the food stamp case is to align to the existing CalWORKs reporting cycle and redetermination date which shall not exceed a 12-month duration. The household will be instructed to return the QR 7 by the 5th of March, the QR Submit Month. Both program reporting cycles are now aligned. The CWD will anticipate the household's income for February and March and average income over the two "start-up" months.
(b) The same case as above, except the food stamp application is approved in January. The household is instructed to return the QR 7 by March 5th. The two program reporting cycles are now aligned. The CWD will anticipate income through the month of March, the QR 7 Submit Month. Income is averaged over the quarter. The January food stamp allotment is pro-rated because January is an application month.
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CALIFORNIA-DSS-MANUAL-FS
MANUAL LETTER NO. FS-04-07 Effective 7/1/04
Page 376.13
FOOD STAMP REGULATIONS
63-508 (Cont.) ELIGIBILITY DETERMINATIONS Regulations
63-508 QUARTERLY REPORTING (Continued) 63-508
HANDBOOK CONTINUES
(c) The same case, except the food stamp application is approved in March. The household is instructed about their reporting cycle and that the QR 7 must be returned by June 5th. Both programs now have the same reporting cycle. The CWD will use actual/reasonably anticipated income received in March to determine benefits for March (i.e., the household received $300 UIB in March, so $300 is budgeted for March). The CWD will then anticipate the household's income through June, the upcoming quarter's Submit Month.
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.3 Quarterly Reporting Form – Quarterly Eligibility/Status Report (QR 7)
The CWD, at the time of the application interview, shall determine which households are subject to QR requirements. The CWD shall provide all QR households with the QR 7 for reporting the information and changes required by Section 63-508.4. The CWD shall provide assistance in completing and filing the QR 7 to households whose adult members are all either mentally or physically disabled, non-English speaking or lacking in reading and writing skills such that they cannot complete and file the QR 7. The CWD shall require QR households to submit a complete QR 7 by the 5th of each Submit Month. Recipient due dates and CWD time limits shall be modified by Section 63-102(c).
.31 CWDs shall ensure that households receive the QR 7 at the end of each QR Data Month and no later than the first day of each QR Submit Month. Information reported on the QR 7 shall be used to determine eligibility and to prospectively budget income to determine the benefit level for the upcoming QR Payment Quarter.
.32 CWDs must ensure that QR recipients provide information and answers to all questions and items on the QR 7 and attest, under penalty of perjury, that they have truthfully reported all required information.
.321 Recipients will be required to report all income received for the QR Data Month, any changes in household composition or property since the last Data Month and any changes in income the recipient anticipates will occur in the upcoming QR payment quarter.
.322 Upon receiving the QR 7 the CWD shall:
(a) Review the report to ensure completeness and consider the report incomplete if it does not meet the criteria for a complete QR 7, as defined in Section 63508.4.
CALIFORNIA-DSS-MANUAL-FS
MANUAL LETTER NO. FS-05-03 Effective 8/5/05
Page 376.14
FOOD STAMP REGULATIONS
Regulations ELIGIBILITY DETERMINATIONS 63-508 (Cont.)
63-508 QUARTERLY REPORTING (Continued) 63-508
(b) Determine those items which will require additional verification and/or clarification.
(c) Notify the household, as specified in Section 63-508.6, of the need to correct an incomplete or inaccurate QR 7, and/or submit additional verification/clarification, as required by Section 63-508.613.
(d) Determine the household’s eligibility prospectively by considering all factors, including income, in accordance with Section 63-508.4.
(e) Determine the household’s level of benefits for that next QR Payment Quarter based on information reported on the QR 7, including anticipated income for that QR Payment Quarter, and household composition determined as of the Data Month. In calculating the household's benefit level, the following income and deductions shall be considered:
(1) Nonexcluded earned and unearned income received in the corresponding Data Month and any anticipated changes for the next QR Payment Quarter, including the earned income of an elementary or secondary school student only if the student is 18 years of age or older at the beginning of the Data Month. The CWD shall use the actual/reasonably anticipated amount received by the household to compute benefits, except as provided in Section 63-503.22.
(2) Allowable deductions as billed or averaged from the corresponding payment quarter or as averaged over the certification period, including those shelter costs billed less often than monthly which the household has chosen to average.
(f) Issue benefits, in accordance with the time frames set forth in Section 63508.63.
.4 Completeness Criteria for the QR 7
The CWD shall consider the QR 7 complete if all of the following requirements are met.
.41 The QR 7 is dated no earlier than the first day of the Submit Month.
CALIFORNIA-DSS-MANUAL-FS
MANUAL LETTER NO. FS-05-03 Effective 8/5/05
Page 376.15
FOOD STAMP REGULATIONS
63-508 (Cont.) ELIGIBILITY DETERMINATIONS Regulations
63-508 QUARTERLY REPORTING (Continued) 63-508
.411 This requirement shall be met when the date entered on the QR 7, together with other dated material provided with the QR 7, and the date on which the CWD mailed or gave the QR 7 to the household clearly established the month and year to which the QR 7 applies.
.412 This requirement shall not apply when:
(a) The first day of the Submit Month falls on a non-postal delivery day;
(b) The QR 7 is mailed by the CWD for delivery on the last postal delivery day of the Data Month; and
(c) The recipient signs and dates the QR 7 on or before the last day of the Data Month.
.42 The QR 7 provides the CWD with address (location) information sufficient to locate the household, however, households which do not have a fixed address shall not have their QR 7s rendered incomplete solely for this reason.
.43 The QR 7 is signed by the head of the household, authorized representative, or responsible household member. The PA caretaker relative, natural or adoptive parent, if not one of the above, shall not satisfy this requirement.
.44 All questions and items pertaining to food stamp eligibility are fully answered and provide the CWD with the information to correctly determine eligibility and benefit level, except the CWD shall not consider the QR 7 incomplete if information regarding child/spousal support disregard payments had not been included.
.441 To be considered fully answered, information on the QR 7 together with attached documentation must provide sufficient information to allow for the determination of eligibility and/or benefit level.
.442 Questions on the QR 7 shall not be considered fully answered if situations such as, but not limited to the following exist:
(a) The QR 7 does not include information on changes that the household has previously reported to have occurred; for example, an actual change that the household reported to the CWD by telephone mid-quarter was not included on the QR 7.
CALIFORNIA-DSS-MANUAL-FS
MANUAL LETTER NO. FS-05-03 Effective 8/5/05
Page 376.16
FOOD STAMP REGULATIONS
Regulations ELIGIBILITY DETERMINATIONS 63-508 (Cont.)
63-508 QUARTERLY REPORTING (Continued) 63-508
(b) The QR 7 does not include information that was reported on the previous QR 7 and the household does not indicate a change has occurred (e.g., the household previously reported earnings from two sources and only reported income from one source on the current QR 7).
(c) If elements pertaining to one program's requirements are missing from the QR 7, the QR 7 shall be considered incomplete for that program only.
(d) The CWD shall not consider the QR 7 incomplete if information regarding child/spousal support disregard payments has not been included.
.45 Verification is provided for gross nonexcluded earned income and nonexcluded unearned income for the Data Month when first reported and when there is a change in the amount of income received except as specified in Sections 63-504.325(a) and 63-505.311.
.451 Repealed by Manual Letter No. FS-06-04, effective 11/1/06.
.46 Verification is provided for the source of all excluded income when first reported on the QR 7 and any change in the source of the income.
.5 Timely and Late Quarterly Reports
.51 The QR 7 is due by the 5th of the Submit Month and is considered timely if it is received by the 11th calendar day of the QR Submit Month but not before the first calendar day of the QR Submit Month.
.52 The QR 7 is late if it is received after the 11th day of the QR Submit Month.
.53 The household shall be terminated from receipt of food stamp benefits if:
.531 There is no longer eligibility for food stamps in the upcoming Payment Quarter;
.532 A complete QR 7 is not submitted by the 1st working day of the new Payment Quarter;
.533 There is failure to comply with a non-financial eligibility requirement, such as the work registration requirements; or
CALIFORNIA-DSS-MANUAL-FS
MANUAL LETTER NO. FS-06-04 Effective 11/1/06
Page 376.17
FOOD STAMP REGULATIONS
63-508 (Cont.) ELIGIBILITY DETERMINATIONS Regulations
63-508 QUARTERLY REPORTING (Continued) 63-508
.534 Termination of benefits is requested in writing.
.6 QR 7 Not Received or is Incomplete
The CWD shall provide a notice of action to a QR/PB reporting household which fails to file a QR 7 by the 11th day of the Submit Month or files an incomplete QR 7.
.61 The notice of action shall inform the household:
.611 That the QR 7 either is overdue or incomplete;
.612 What the household must do to complete the QR 7;
.613 If any verification is missing and the effect on the household's benefits level;
.614 That the SSN of a new member must be reported;
.615 What the extended filing date is; and
.616 That the CWD will assist the household in completing the report.
(a) If the household submits a QR 7 by the date the CWD mails the notification of the missing QR 7, but fails to provide the required verification/information with the QR 7, the CWD shall notify the household of the need to submit the missing verification and/or information by the extended filing date as specified in Section 63-508.44(b).
The CWD shall not delay benefits if the missing verification/information is for a deduction. If the household fails to provide the missing verification and/or information , other than for income, by the extended filing date, the CWD shall not consider the QR 7 incomplete. Any deductions for which the verification/information is missing shall be disallowed.
(b) The household shall provide with the QR 7 verification of the following items:
(1) Dependent care costs which have changed since the last report or when there is questionable information which is inaccurate, incomplete, outdated, or inconsistent:
CALIFORNIA-DSS-MANUAL-FS
MANUAL LETTER NO. FS-04-07 Effective 7/1/04
Page 376.18
FOOD STAMP REGULATIONS
Regulations ELIGIBILITY DETERMINATIONS 63-508 (Cont.)
63-508 QUARTERLY REPORTING (Continued) 63-508
(2) If the household voluntarily reports a change in its medical expenses and fails to verify the change, and that change would increase the household’s allotment, the CWD shall not make the change. The CWD shall act on reported changes without requiring verification if the changes would decrease the households allotment or make the household ineligible, although verification which is required shall be obtained prior to the household’s recertification.
(3) All expenses incurred in producing self-employment income;
(4) Residency as defined in Section 63-401 when there is a change;
(5) Social Security numbers or citizenship or non-citizen status for household members when there is a change.
(6) A change in the legal obligation to pay child support to a person not in the food stamp household and/or an increase in the amount of child support payments.
(c) The CWD may elect to require verification of housing costs when first allowed as a deduction and when there is an address change.
(d) If the household submits information and/or verification with the QR 7 which the CWD determines to be questionable, the CWD shall notify the household as specified in Section 63-508.62. The household shall be allowed until the extended filing date to submit the necessary verification/clarification.
(e) The CWD shall contact the household as needed to obtain further information on specific items. These items include, but are not limited to:
(1) The effect of a reported change in resources on a household's total resources; and
(2) The effect of a reported change in household composition or loss of job or source of earned income on the applicability of the work registration or voluntary quit requirements.
CALIFORNIA-DSS-MANUAL-FS
MANUAL LETTER NO. FS-05-03 Effective 8/5/05
Page 376.19
FOOD STAMP REGULATIONS
63-508 (Cont.) ELIGIBILITY DETERMINATIONS Regulations
63-508 QUARTERLY REPORTING (Continued) 63-508
.62 The CWD shall send the notice of action no later than 10 days before the end of the Submit Month and give the household until the extended filing date, as specified in Section 63-508.63, to file a complete QR 7. If a complete QR 7 is received after the 11th of the Submit Month, but prior to the mailing of the notice, the notice shall not be sent. If a household responds to the notice of action by submitting an incomplete QR 7, the CWD need not provide a second notice to the household.
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.621 Under the Saldivar v. McMahon court order, CWDs are to continue to provide timely and adequate notice.
.622 The recommended CDSS-developed forms to use in notifying households of a missing or incomplete QR 7 are the NA 960X or NA 960Y, respectively or a county substitute containing all notice requirements.
.623 Under QR/PB rules, an overissuance (O/I) will be established when the CWD is unable to decrease benefits due to the 10-day noticing provisions.
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.63 After notifying the household, the CWD shall allow the household until the extended filing date to file a complete QR 7.
.631 The household’s participation shall be terminated effective the end of the Submit Month, if the household fails to file a complete QR 7 by the extended filing date.
.632 If the household does not submit a complete QR 7 by the extended filing date, the discontinuance remains in effect and the recipient must reapply for food stamp benefits, unless good cause is established.
.64 Good Cause for Failure to Submit the QR 7
.641 If the household reapplies for benefits in the calendar month following discontinuance for failure to submit a QR 7, the CWD shall determine if the recipient had good cause for failure to submit a complete and timely QR 7 for the previous quarter.
.642 Good cause must be determined using the criteria listed under Section 40-181.23 in the CalWORKs program.
CALIFORNIA-DSS-MANUAL-FS
MANUAL LETTER NO. FS-05-03 Effective 8/5/05
Page 376.20
FOOD STAMP REGULATIONS
Regulations ELIGIBILITY DETERMINATIONS 63-508 (Cont.)
63-508 QUARTERLY REPORTING (Continued) 63-508
.643 If the CWD determines that the household had good cause for failing to submit the QR 7 by the extended filing date, the CWD shall rescind the discontinuance action and determine food stamp eligibility and benefit amount based on the information on the QR 7. The recipient’s QR cycle remains unchanged.
.644 Once a full calendar month has passed since the QR 7 discontinuance date, the household may not claim good cause and must reapply for benefits.
.645 If information reported on the QR 7 results in a decrease in benefits, the CWD must provide 10-day notice before taking action to decrease benefits.
(a) Once good cause has been determined and the discontinuance rescinded, benefits must be released to the household at the previous higher amount until a 10-day notice can be sent to the recipient.
(b) An overissuance will be established when benefits are released at a previous higher level as a result of the CWD's inability to decrease benefits without 10-day notice.
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Example: A household is receiving $200 in food stamp benefits. In the October/November/December quarter, the Mother fails to submit her QR 7 for the month of November by December 11. After sending an appropriate discontinuance notice, the household still does not submit a QR 7. Benefits are discontinued effective December 31.
The household comes in on January 4 to reapply for aid. The CWD determines that the household had good cause for not turning in the November QR 7, due to mail delivery and pick up problems in the area. When the household submits the November QR 7, it reports having been approved for UIB in the amount of $100 per week, which is new income not previously budgeted. With receipt of UIB, the household is eligible to $100 in food stamp benefits. The CWD must restore benefits at the previous higher level of $200 because it cannot provide 10-day notice to reduce January’s benefits. The CWD must make a mid-quarter adjustment for the Jan/Feb/March Payment Quarter by sending the household a 10-day notice to decrease benefits effective February 1. There is a $100 O/I for the month of January.
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CALIFORNIA-DSS-MANUAL-FS
MANUAL LETTER NO. FS-04-07 Effective 7/1/04
Page 376.21
FOOD STAMP REGULATIONS
63-508 (Cont.) ELIGIBILITY DETERMINATIONS Regulations
63-508 QUARTERLY REPORTING (Continued) 63-508
(c) If the QR 7 information results in an increase in benefits, and the CWD cannot increase benefits by the first month of the next QR Payment Quarter, a supplement shall be issued for that month and benefits increased for the remaining months of the QR Payment Quarter.
There is no opportunity for the recipient to claim good cause once a full calendar month has passed since the discontinuance date.
.65 Action on Information Reported on the Quarterly Report (QR 7)
Prompt action shall be taken on all reported changes to determine if the reported information affects the household’s eligibility and/or benefit level.
.651 The CWD shall use the information on the QR 7 to determine continuing eligibility and benefit amount over the next QR period based on all eligibility factors.
(a) The QR 7 must provide a report of income received by the household on the QR 7, any changes in household composition or property since the last Data Month and any changes in income and medical, dependent care and child support deductions the recipient anticipates will occur in the upcoming QR Payment Quarter. For treatment of shelter costs, refer to Section 63-509(a)(3)(B).
(b) Based on the information provided on the QR 7, the CWD shall determine continuing eligibility using PB rules.
(c) Changes that are reported on the QR 7 and result in an increase or decrease in benefits shall be made effective for the next QR Payment Quarter. Refer to Section 63-509(e)(2) for treatment of information reported on the QR 7 which would result in a voluntary mid-quarter change in the Submit Month.
(d) Changes that are reported on the QR 7 and result in the household becoming ineligible shall terminate the household’s participation effective the end of the Submit Month.
.652 When a recipient has made a voluntary or mandatory mid-quarter report in the current quarter, the information from that mid-quarter report shall be considered part of the case record, regardless of whether it resulted in a mid-quarter benefit change.
CALIFORNIA-DSS-MANUAL-FS
MANUAL LETTER NO. FS-05-03 Effective 8/5/05
Page 376.22
FOOD STAMP REGULATIONS
Regulations ELIGIBILITY DETERMINATIONS 63-508 (Cont.)
63-508 QUARTERLY REPORTING (Continued) 63-508
.653 When the recipient submits a QR 7 subsequent to a mid-quarter report of a change, CWDs must first review changes reported on the QR 7 to ensure that circumstances reported on the mid-quarter report are also reflected on the QR 7 and should proceed as follows:
(a) No further action shall be required if the information reported on the QR 7 is consistent with information provided in the voluntary or mandatory report.
(b) The CWD shall take action to resolve the discrepancy and determine the actual current household situation if the information on the QR 7 is not consistent with information provided in the voluntary or mandatory report. The CWD shall attempt to contact the recipient to resolve the discrepancy. The QR 7 shall be considered incomplete and appropriate noticing actions shall take place if the CWD is unable to contact the recipient or obtain resolution from such contact.
.654 New Household Member Reported on the QR 7
If a new household member is reported on the QR 7, the CWD shall take the following actions:
(a) To complete the determination of eligibility, the CWD has the option either to require the household to complete the CA 8 or to contact the household to obtain the necessary information for the new member and update the last application.
(b) If the household is determined eligible based on Data Month information, the CWD shall issue benefits for the new member effective the first of the next QR Payment Quarter. The new member shall be required to comply with the verification requirements specified in Section 63-300.5 and the work registration requirements specified in Section 63-407.
(c) If the household is determined ineligible based on Data Month information, the CWD shall discontinue benefits after the 10-day notice is provided to the household.
(1) If the household was initially determined eligible based on Data Month information, and prior to authorization of benefits, the CWD learns in the Submit Month that the new member is ineligible, that information is considered a mid-quarter voluntary report of a change. However, the individual is considered an excluded household member and resources and income shall be treated as reported on the QR 7 in accordance with Section 63-503.442. The individual remains an excluded individual until a new eligibility determination is made with the next QR 7.
CALIFORNIA-DSS-MANUAL-FS
MANUAL LETTER NO. FS-05-03 Effective 8/5/05
Page 376.23
FOOD STAMP REGULATIONS
63-508 (Cont.) ELIGIBILITY DETERMINATIONS Regulations
63-508 QUARTERLY REPORTING (Continued) 63-508
(2) With receipt of the next QR 7, the excluded individual shall no longer be considered excluded and eligibility for continuing household eligibility shall be based on all Data Month information provided by the household. The former excluded member will continue to remain an excluded member only if the requirements of Section 63-503.44 are met.
(3) Benefits for the household shall be discontinued at the end of the next QR Payment Quarter if the household is determined ineligible for benefits based on next quarter’s Data Month information.
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Example: The quarter is January/February/March. The father is reported in the home for the first time on the QR 7 received in March indicating that the father is employed part-time. Based on the Data Month information, the father is eligible to be added into the household. On March 5, the CWD learns that the father became fully employed, which will render the household ineligible for benefits; however, the CWD has not yet taken action to authorize benefits for the new member. The information reported on March 5 is considered a mid-quarter voluntary report.
The father becomes an excluded household member and his income reported on the QR 7 is treated as an excluded person’s income to determine benefits for the next QR Payment Quarter. His income/property must be reported on the next QR 7 and the father is now treated as a household member. He will be either added to the household at the beginning of the new quarter (July) or, if circumstances have not changed, the household will be discontinued after the 10-day notice is given to the household.
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.655 Treatment of a Previously Disqualified Household Member
A previously disqualified member shall be added to the household beginning the first of the month after the disqualification period ends. If the new member is not eligible to participate, income shall be treated as that of an excluded member as specified in Section 63-503.44. Benefits would be increased if the disqualification ends mid-quarter and would result in a mid-quarter increase.
CALIFORNIA-DSS-MANUAL-FS
MANUAL LETTER NO. FS-05-03 Effective 8/5/05
Page 376.24
FOOD STAMP REGULATIONS
Regulations ELIGIBILITY DETERMINATIONS 63-508 (Cont.)
63-508 QUARTERLY REPORTING (Continued) 63-508
.66 Resource Eligibility
.661 Resource eligibility is determined once per quarter. Information reported on the QR 7 is used to determine continuing property eligibility for the entire upcoming QR Payment Quarter.
(a) No assessment of resource eligibility shall be made during the QR Payment Quarter.
(b) Actions can be taken mid-quarter if they do not impact eligibility.
(c) The household remains eligible for the entire QR Payment Quarter if resources reported on the QR 7 along with resources previously reported do not exceed the resource limit.
(d) The case shall be discontinued at the end of the QR Submit Month, with timely and adequate notice, if the household exceeds the resource limit based on property that is reported on the QR 7.
(e) For households that exceed the resource limit on the QR 7, but during the Submit Month the household provides verification that the resources are below the resource limit, the household shall be considered resource eligible for the upcoming QR Payment Quarter. A discontinuance notice shall be rescinded and benefits reinstated for the QR 7 Reporting Period.
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Example: The designated quarter is January/February/March. The recipient submits a timely and accurate QR 7 for February on March 5. The CWD determines that the recipient is property eligible in the QR Data Month of February. On March 20, the recipient receives a cash gift and deposits it in the household's bank account. The account balance, if considered, would render the household ineligible. The recipient is not required to report the bank account until the next QR 7 report is due (in June). If the recipient reports the account sooner, the county is not authorized to take any action to discontinue the case for exceeding the resource limit. Property eligibility is determined only once per quarter, based on information reported on the QR 7.
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CALIFORNIA-DSS-MANUAL-FS
MANUAL LETTER NO. FS-05-03 Effective 8/5/05
Page 376.25
FOOD STAMP REGULATIONS
63-508 (Cont.) ELIGIBILITY DETERMINATIONS Regulations
63-508 QUARTERLY REPORTING (Continued) 63-508
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Example: Same QR Payment Quarter as above. The CWD discontinues benefits at the end of the QR Submit Month with timely notice based upon the household's property ineligibility reported on the QR 7. Later in March, the recipient notifies the CWD that the balance in the account is below the resource limit and verification is provided. The discontinuance shall be rescinded if all combined property and eligibility information contained on the current QR 7 renders the household eligible for continued benefits.
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.67 Household Composition Reporting Requirements
A household is required to demonstrate that it is eligible only once each quarter based on information reported on the QR 7.
.671 Households may voluntarily report changes in household composition during the quarter. Action on household composition changes reported during the quarter will only be taken if benefits can be increased. When considering the addition of a new household member, all resources and income of that person must be considered in the determination to increase benefits.
(a) If the change would otherwise result in a decrease or discontinuance in benefits, no action shall be taken until the QR 7 is received.
NOTE: Authority cited: Sections 10554, 11265.1, .2, .3, 18904, and 18910, Welfare and Institutions Code. Reference: Sections 10554, 11265.1, .2, and .3, 18904, and 18910, Welfare and Institutions Code; Food and Nutrition Service Quarterly Reporting waiver approval dated April 1, 2003; and the Farm Security and Rural Investment Act of 2002 (P.L. 107-171) [7 U.S.C. 2014(d)(6)].
CALIFORNIA-DSS-MANUAL-FS
MANUAL LETTER NO. FS-04-07 Effective 7/1/04
Page 376.26
FOOD STAMP REGULATIONS
Regulations ELIGIBILITY DETERMINATIONS 63-509 (Cont.)