63-104 ADMINISTRATIVE AUTHORITIES 63-104

.1 FNS Delegations to CDSS

The CDSS shall be responsible for the administration of the program within the state.

.2 State Delegations to Counties

.21 Under California law, administration of the federal Food Stamp Program and the California Food Assistance Program (CFAP) is a county welfare department (CWD) responsibility, subject to CDSS regulatory and rulemaking authority. CWD administrative responsibilities include, but are not limited to:

a. Certification of applicant households;

b. Issuance, control, and accountability of coupons;

c. Developing and maintaining procedures for complaint handling;

d. Developing, conducting, and evaluating training;

e. Keeping records necessary to determine whether the program is being conducted in compliance with these regulations; and

f. Submitting accurate and timely financial and program reports.

g. Determining the amount of, and settling, adjusting, compromising, or denying all or part of any household overissuance claim which results from intentional Program violation, inadvertent household or CWD administrative error, subject to the standards in Section 63-801.

h. Prompt submission to CDSS of the Annual County Food Stamp Questionnaire.

i. Maintenance of procedures and controls to:

(1) Implement Food Stamp Program changes as required by CDSS.

(2) Accumulate statistical data for the DFA 296, DFA 256 and DFA 296X.

CALIFORNIA-DSS-MANUAL-FS

MANUAL LETTER NO. FS-98-01 Effective 2/1/98

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63-104 ADMINISTRATIVE AUTHORITIES (Continued) 63-104

(3) Coordinate between all CWD administered programs to ensure that food stamp eligibility and benefits accurately reflect participation and changes which occur in other programs.

(4) Coordinate records and forms where there are separate PA records on the same food stamp household, as the Food Stamp Program operates on a consolidated household basis and adequate cross referencing is necessary.

(5) Ensure that recertifications are completed and recorded at the required time for all cases including those with companion PA cases.

(6) Facilitate replacement of stolen authorization documents or access devices; and authorization documents, access devices or coupons lost in the mail or destroyed in a household disaster.

(7) Expedite services for destitute households.

(8) Facilitate continuous participation of eligible households moving to another county or state (particularly where a PA case transfer is involved).

j. Approval of meal providers for the homeless, as defined in Section 63-102(m), based on a determination by the CWD that the establishment or shelter serves meals to homeless persons.

(1) The approval or denial shall be provided in writing to these establishments within 30 calendar days from receipt of request.

(2) Self-certifications signed by the meal providers for the homeless may be considered acceptable documentation to meet this approval requirement.

CALIFORNIA-DSS-MANUAL-FS

MANUAL LETTER NO. FS-94-02 Effective 2/1/94

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FOOD STAMP REGULATIONS

Regulations GENERAL PROVISIONS 63-105 (Cont.)

63-104 ADMINISTRATIVE AUTHORITIES (Continued) 63-104

(3) The approval may be granted indefinitely; however, if there is evidence that the meal provider is no longer serving meals to the homeless, the approval shall be withdrawn.

(4) The CWD may designate another appropriate local governmental agency to provide this service; however, the CWD shall remain responsible for insuring that this provision is effectively carried out.

.22 Pursuant to Section 63-601.2 provisions, CWDs may delegate to banks or other agent by means of an CDSS approved contract, certain responsibilities for the issuance of coupons including maintaining the necessary fiscal and inventory controls and reporting.

.23 The CWD may not delegate its responsibility for certification, i.e., action on applications, determination of eligibility and the proper stamp allotment. Nor can the CWD totally divest itself of responsibility for required reports even though the data may be available only through the contracted issuing agency.

NOTE: Authority cited: Sections 10554 and 18904, Welfare and Institutions Code. Reference: Sections 10554, 10800, 18902, and 18932, Welfare and Institutions Code; and 7 CFR 271.2.