3.2 Calculation of Co-Payment

Lead agencies must calculate a family’s contribution (or co-payment), taking into account income and family size, and Lead Agencies may choose to consider other factors in their calculation. 3.2.1 Family co-payment calculation a. How is the family’s contribution calculated, and to whom is it applied? Check if the fee is a dollar amount or if the fee is a percent of income below, and then check all that apply under the selection, as appropriate. i. ☐ The fee is a dollar amount and (check all that apply): ☐ The fee is per child, with the same fee for each child. ☐ The fee is per child and is discounted for two or more children. ☐ The fee is per child up to a maximum per family. ☐ No additional fee is charged after a certain number of children. ☐ The fee is per family. ☐ The contribution schedule varies because it is set locally/regionally (as indicated in 1.2.1). Describe: Not applicable. ☐ Other. Describe: Not applicable. ii. ☐ X The fee is a percent of income and (check all that apply): ☐ The fee is per child, with the same percentage applied for each child. ☐ The fee is per child, and a discounted percentage is applied for two or more children. ☐ The fee is per child up to a maximum per family. ☐ No additional percentage is charged after a certain number of children. ☐ X The fee is per family. ☐ The contribution schedule varies because it is set locally/regionally (as indicated in 1.2.1). Describe: Not applicable. ☐ Other. Describe: Not applicable. b. Does the Lead Agency use other factors in addition to income and family size to determine each family’s co-payment? (Lead Agencies may not use price of care or amount of subsidy payment in determining co-payments). ☐ No. ☐ X Yes. If yes, check and describe those additional factors below: i. ☐ X Number of hours the child is in care. Describe: Families with a certified need for services under 130 hours per month will be assessed a part-time fee; families with a certified need for services of 130 hours or more per month will be assessed a full-time fee. ii. ☐ Quality of care (as defined by the Lead Agency). Describe: Not applicable. iii. ☐ Other. Describe: Not applicable. c. Describe any other policies the Lead Agency uses in the calculation of family co-payment to ensure it does not create a barrier to access. Check all that apply: i. ☐ Base co-payments on only a portion of the family’s income. For instance, only consider the family income over the federal poverty level. Not applicable ii. ☐ Base co-payments on the number of children in the family and reduce a portion of the co-payments as the number of children being served increases. Not applicable iii. ☐ Other. Describe: Not applicable.