FARMERS’ MARKET NUTRITION PROGRAM WPPM #800-00 Subject: Program Requirements Item: Program Overview and Administrative Requirements

Revised California WIC Policy and Procedure Manual Page 1 of 3 May 26, 2026 PURPOSE: To establish program oversight procedures and administrative requirements for the Farmers’ Market Nutrition Program (FMNP). POLICY: I. Each local agency (LA) that receives FMNP grant funds from California Department of Public Health Women, Infants and Children (CDPH/WIC) must incorporate the requirements outlined in Procedures, below, into its program operations. PROCEDURES: I. Each LA with FMNP funds must: A. In-House Duties 1. Prior to season start up, designate a LA FMNP Coordinator to oversee all FMNP functions, and submit to CDPH/WIC State FMNP Coordinator. a. Notify the CDPH/WIC Statewide FMNP Coordinator of any changes to the LA FMNP Coordinator. b. If the designated LA Coordinator will be out for an extended leave, an interim Coordinator must be appointed. 2. Develop a written FMNP benefits issuance protocol as part of the LA FMNP Startup Package. The protocol must ensure that LA staff issue FMNP benefits in a consistent, equitable manner to eligible families at WIC sites and/or farmers’ markets. 3. Provide CDPH/WIC FMNP Coordinator with a list of all locations, including LA sites and WIC-authorized farmers’ markets, where the LA will issue FMNP benefits annually. 4. Train LA staff on FMNP implementation procedures, including how to properly document the issuance of FMNP benefits in WIC Web Information System Exchange (WIC WISE). Refer to WPPM 800-43. 5. Operate the seasonal FMNP by issuing benefits from the season start-up date through September 30 of each year. (Redemption typically continues through November 30.) 6. Submit any/all documentation requested by CDPH/WIC by the established deadlines. B. Financial Duties 1. Adhere to all reporting requirements associated with restricted funds as

FARMERS’ MARKET NUTRITION PROGRAM WPPM #800-00 Subject: Program Requirements Item: Program Overview and Administrative Requirements

referenced in the current WIC Local Agency Agreement. 2. Use FMNP funding exclusively for FMNP-specific expenses related only to the issuance of FMNP benefits (not WIC benefits). Costs include, but are not limited to: a. Staff time spent issuing FMNP benefits only. b. Educating the family representative/caretaker on using FMNP benefits. c. Costs associated with providing education, technical assistance, and general guidance to farmers and market managers. d. Costs associated with outreach in general. 3. LAs are encouraged to consult with CDPH/WIC prior to charging FMNP for any activity not expressly identified as allowable to avoid unallowable costs. 4. Maintain continuous time reports for all staff who perform FMNP-related activities. a. Submit the report to the assigned CDPH/WIC Contract Manager as part of the year-end WIC closeout invoices and Report of Actual Expenditures (RAE). b. Retain the time study reports available for audit/review for three years following the final payment of the contract. C. Instruction and Nutrition Education Documentation 1. Instruct the family representative/caretaker receiving FMNP benefits on the proper use of the benefits and where/when the benefits can be used. Document in WIC WISE. Refer to WPPM 800-20. 2. Educate the family representative/caretaker receiving the benefits about the nutritional value of fruits and vegetables. Document the nutrition education contact in WIC WISE. Refer to WPPM 800-30. 3. Inform the family representative/caretaker of their right to file a FMNP complaint. Refer to WPPM 800-50. D. Partnership Duties 1. Develop and establish relationships/partnerships with local farmers and market managers. 2. Provide technical assistance to local farmers and market managers on program requirements as requested by CDPH/WIC. 3. Include any/all planned activities with farmers’ markets or market associations in the Start-Up package.

Revised California WIC Policy and Procedure Manual Page 2 of 3 May 26, 2026

FARMERS’ MARKET NUTRITION PROGRAM WPPM #800-00 Subject: Program Requirements Item: Program Overview and Administrative Requirements

Page 3 of 3

Revised May 26, 2026 California WIC Policy and Procedure Manual II. Discontinuing FMNP participation or decreasing allocation of FMNP booklets A. LAs that decide to discontinue participation in FMNP or decrease the allocation of FMNP benefits booklets for the following season must submit notification by December 15. The notification must be sent by the LA WIC Director by email, scan, or mail to: 1. The CDPH/WIC FMNP Coordinator, 2. The designated nutrition consultant, and 3. The designated contract manager. AUTHORITY: 7 CFR §246.2 Definitions 7 CFR §248 WIC Farmers’ Market Nutrition Program RESOURCE: USDA FMNP Policy Memorandum #2002-1 950 FMNP Forms on Local Agency SharePoint CROSS REFERENCE: WPPM 800-43 Issuance of FMNP Benefits WPPM 800-20 Instruction on Using FMNP Benefits WPPM 800-30 Nutrition Education Documentation WPPM 800-50 FMNP Program Complaints WIC Local Agency Agreement