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Child Care Provider Registration Agreement Page 14 a. For an enhanced rate for providing special needs care according to the criteria outlined in Section 3.7, Provider’s Responsibilities to Clients, 14., the provider must either possess a Three (3), Four (4) or Five (5) Star Quality Rating issued by First Things First and/or, be accredited by an ADES accepted National Accreditation agency [see Attachment #14]. Provider must provide ADES with the corresponding documentation of either/both qualification(s). b. For a 10% enhanced rate over the basic rate allowed, the provider must be accredited by an ADES accepted National Accreditation agency [see Attachment #14]. Provider must provide ADES with the corresponding documentation of that qualification. 3. You agree to submit complete and accurate billing claims. 4. You agree not to accept children for ADES reimbursed child care prior to the start date authorized by the Department and indicated on the Certificate of Authorization from the ADES/CCA Eligibility Specialist or the Verbal Notice of Eligibility form (CC-031) [see Attachment #13]. 5. You agree to complete the Verbal Notice of Eligibility form (CC-031) [see Attachment #13] when receiving an oral authorization of services from the ADES/CCA Eligibility Specialist. 6. Paid Absences For a paid absence you may claim, and will be reimbursed for, no more than two (2) days per month for a child who is absent from your facility if all of the following criteria are met. a. The facility is open for business; b. The child would normally be in care on the absent day; c. There are units of care remaining in the authorization; d. Only the units that would have been used on the absent day may be claimed (for example, you may claim only a Part Day (“L”) if a school-age child is absent on a school day); e. You charge all families (Clients and non-Clients) for absences and advise all families in writing that payment is required for all absent days; f. The child was currently enrolled and received ADES subsidized care at the facility at least one day during the service month in which the paid absence is claimed; g. The Client is responsible to pay you directly for any absent day co-payment; h. You indicate claimed absences on the sign-in/sign-out record with a notation of “PA” or “Paid Absence”; i. You indicate in the non-shaded area of the billing form, under the name of the child, the date of the paid absence; j. When completing the billing document you include the number of PA’s in the total amount of units billed; k. You do not file a supplemental bill to capture absent days not previously claimed; and, l. You agree not to claim a paid absence when you fail to have the sign-in/sign-out record properly documented as required in Section 3.8 , Record Keeping Requirements. 7. ADES will not pay for child care during the hours a public school is in session. If a child is suspended from school, ADES may (with written verification from the school) authorize and pay for child care during school hours. CCA-1210B (4-16) – Arizona Department of Economic Security