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Child Care Provider Registration Agreement Page 12 8. Except as provided in Subsection 3.8 (1)(c)(9.) below, only the Client or an individual authorized in writing by the Client on the child’s Emergency Card shall sign the child in and out of the facility. The Client shall confirm on a daily basis the truth and accuracy of all entries recorded; 9. If the Client gives written authorization to a minor child 13 years of age or older to sign a sibling in or out, the Client shall countersign on a weekly basis by initialing each entry the minor has recorded on the sign-in/sign-out record; 10. A client may not give authorization to a minor child less than the age of 13 to sign a child in or out of the facility; 11. You may only sign the child in and out of the facility when accepting and releasing a child to or from school; 12. You shall confirm on a daily basis the truth and accuracy of all entries recorded; 13. All recorded entries may only be corrected by the individual who originally completed the record, and that person shall strike through, initial, and write the correction; 14. White out or the use of correction tape on the records is prohibited; and, 15. Pre-signing of the sign-in/sign-out record is prohibited. 2. Record Retention a. You shall retain the following records: 1. A signed copy of this Agreement; 2. Child Care Provider Rate Agreement form (CC-214) [see Attachment #4]; 3. Provider/Parent/Guardian’s Agreement for Child Care Charges form (CC-208) [see Attachment #8]; 4. Certificate of Authorization; 5. Unpaid Co-Payment Worksheet form (CCA-1021A) [see Attachment #12]; 6. Original Sign-In/Sign-Out Records; 7. Best of Care form (CCA-1200A) [see Attachment #7]; 8. Request for Child Care Resources form (CCA-1203A) [see Attachment #9]; 9. Notification of Child Care Expulsion form (CCA-1204A) [see Attachment #10] and, 10. Any additional forms or documentation required by ADES. b. Timeframe Pursuant to A.R.S. § 35-214 and § 35-215, you agree to retain all records and supporting documentation relating to the acquisition and performance of the Agreement for a period of (5) five years after termination of this Agreement. c. Location 1. All ADES required records for the current month shall be on site and immediately available for viewing. 2. All ADES required records for the six (6) most recent months shall be retained on site and immediately available for viewing. By failing to do so, the Department may issue an audit exception and issue an overpayment to you for inadequately retained records. CCA-1210B (4-16) – Arizona Department of Economic Security