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MEDICAL SERVICES POLICY MANUAL,SECTION L

L 112 Subpoenas

correspondence; a copy of the budget (if need is the issue); any information supplied by the petitioner; and any other pertinent information. 3. County Statement (DHS-1203) – The file must include a copy of the County Statement. The County Statement must state the issue and must contain a summary of all facts and evidence supporting the county office’s position. All statements should be in simple language. Ambiguous and technical language must be avoided. DHS codes, abbreviations and acronyms should not be used. All information will be provided in an alternative format if requested. The County Statement will summarize the basis for DCO’s action. However, the County Statement is not evidence. Complete documentation is required in the DCO administrative hearing file to support the County Statement. Five (5) copies of the DHS-1203 will be prepared and distributed to the following within seven (7) days of DCO’s receipt of the memorandum from OAH (Slot N-420), if the appeal was timely filed: 1. The original will be mailed to the petitioner. 2. A copy will be sent to the appropriate Program Eligibility Analyst. 3. A copy will be sent to OAH along with the DCO administrative hearing file. 4. A copy will also be retained in the file at the DCO county office. 5. A copy will be sent to the Office of Policy and Legal Services (OPLS) (Slot S-260). The petitioner or his or her representative will be advised by OAH that the DCO administrative hearing file can be reviewed at the county office.

L-112 Subpoenas MS Manual 01/01/14 OAH will provide notice to the parties regarding the process by which subpoenas may be issued. Each party must provide to OAH the correct name and contact information for any witness for which a subpoena is requested. At the time the county’s administrative hearing file is sent, DCO must advise OAH of any witnesses to be subpoenaed to testify on behalf of DCO. The reverse side of the County Statement provides space for the caseworker to request subpoenas for witnesses. Department employees will attend hearings without the requirement of a subpoena. The caseworker will be