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Medical Services – Appendix W, ARChoices in Homecare and Living Choices Assisted Living Facility (ALF) Waiver Application Tracking and Release Procedures 10/17/18 Appendix W Page 5 of 6 Open waiver slots will be determined twice per month – on the 1st and 15th – or if this falls on a holiday or weekend, the first business day thereafter. As slots become available, they will be filled in sequential order according to the assigned slot numbers. EXAMPLE: (This example assumes only two applicants are on the waiting list.) Ms. Jones submits an application on July 20. Her application is pending an MRT decision and verification of bank accounts. Mr. Smith submits an application on July 22 and is determined financially and functionally eligible on August 14. His status is updated on the Tracking and Release List and he is assigned Slot #1. Ms. Jones’ financial and functional eligibility is established and updated on the Tracking and Release List on August 30. She is assigned Slot #2. On August 15, a waiver slot is available so Mr. Smith is placed in it as he has Slot #1. As of that date, Ms. Jones' eligibility had not yet been established, so even though she had an earlier application date, Mr. Smith is placed in the slot since his eligibility was already established. Since she now has Slot #2, Ms. Jones will be placed in the next available slot. Approval Process DAABH Central Office, DHS RN, and LTSS Eligibility Worker Responsibilities 1. Once financial and functional eligibility have been established, the DAABH Central Office will look up the applicant’s slot number on the Tracking and Release List and notify the DHS RN by email. 2. Upon receipt of the slot number from Central Office, the DHS RN will enter the waiting list/slot number on the DHS-3330 and send it to the LTSS eligibility worker. 3. The LTSS eligibility worker will complete and send the DHS-0707 to notify the applicant that eligibility has been established, but that there are currently no open slots. The DHS-0707 must include the following:  Applicant’s waiting list/slot number; and  The following statement: “You have been determined financially and functionally eligible to receive services through the ________ (ARChoices or Assisted Living Facility) Medicaid waiver program. Currently, all ________ (ARChoices or Assisted Living Facility) slots are filled, and you have been placed on the waiting list. Your slot number is . Once a slot becomes