Page 59
9
out-of-date APL may result in a loss of sales and a negative shopping experience for the WIC participant. Note: No UPCs other than those for fresh fruits and vegetables can be mapped.
To appropriately configure an eWIC system to identify WIC approved foods for purchase, vendors must upload the APL in their system. The APL file is updated on an ongoing basis.
Vendors with stand-beside devices will automatically have the APL programmed into the device when they receive it from the eWIC processor and will receive updates to the APL through automated downloads, as necessary.
Regardless of the type of eWIC system used, vendors must connect the vendor’s POS system for each outlet covered by the Alabama WIC Vendor Agreement to the state’s eWIC processor’s system at least once each 24-hour period to transfer reconciliation files and the WIC APL file. It is imperative that the APL is downloaded to each eWIC device/outlet in the store at least once every 24 hours.
Vendors will adhere to the IFPS for PLU codes for fresh produce. Any store or manufacturer generated fresh fruit/vegetable UPC must be mapped back to an IFPS PLU for the same produce item in the APL.
Vendors, manufacturers, and wholesale suppliers can submit requests to update/add UPCs to the APL by completing an online submission form or via the WIC Shopper app.
Guidelines for submission of UPCs via the app and the online UPC submission form can be found at: https://www.alabamapublichealth.gov/wic/ewic-vendors.html.
Understanding the Benefit Balance The benefit balance shown below is a combination of the Quantity, Unit of Measure (UOM), and Subcategory Description of the Item. Cashiers will need to understand the benefit balance and know how to read eWIC receipts in order to assist WIC customers with the eWIC transaction.
eWIC allows the customer to purchase only the WIC foods listed on their monthly benefit balance. As purchases are made, the foods will be deducted from their monthly benefit balance. The available amount will be reduced by the purchased amount until the benefits are exhausted or expire.