1711 Documentation of Case Records

The case record shall be documented sufficiently to substantiate the actions taken by the eligibility worker to anticipate and budget the income and resources known for the eligibility and allotment determination for each six months of the certification period. A statement shall be included to indicate that the income used is representative of income the household receives. The documentation should include computations used to arrive at the income included as well as any anticipated changes used to make adjustments in the allotment during each six months. The case record for those households that are only required to report once every 12 months shall be documented sufficiently to substantiate the actions taken by the eligibility worker to anticipate and budget the income and resources known for the eligibility and allotment determination for the 12-month certification period. The case record must also be documented when changes are reported or received in another manner. Any actions taken or not taken on these changes must be included in the documentation as outlined in Section 1706.