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(b) Notwithstanding (a)(4) of this section, the department will approve transportation services in an employee- or volunteer-owned vehicle if the department determines that no other transportation options, including natural supports, are available for a recipient; a home and community-based waiver services provider agency that authorizes an employee or volunteer to transport a recipient in an employee- or volunteer-owned vehicle must ensure and document that

(1) the vehicle is safe and suitable for the transportation needs of the recipient;

(2) the driver is capable of transporting the recipient in a safe manner; and

(3) either the agency or the driver has automotive liability insurance for the employee- or volunteer-owned vehicle that includes coverage, in the event of an accident, for any recipient. (c) The department will consider services to be transportation services under this section if the services enable a recipient and, if necessary, an escort that receives prior authorization under (a)(3) of this section, to travel to and return from locations where

(1) home and community-based waiver services are provided; or

(2) other services and resources are available. (d) The department will pay for trip segments that

(1) transport a recipient from one location to another location, except that incidental stops do not constitute a location where a trip segment begins or ends; and

(2) are documented in a travel log that includes

(A) the name of the recipient and any escort;

(B) the date the service is provided;

(C) the time at the beginning and end of each trip segment;

(D) the pick-up point and drop-off location for each trip segment; and

(E) if the vehicle operator waits for the recipient, the time at the beginning and end of that waiting period. (e) The department will not pay under this section for

(1) medical transportation services that are authorized under 7 AAC 120.400 — 7 AAC 120.490;

(2) transportation under 7 AAC 130.260 or 7 AAC 130.265;

(3) transportation to destinations that are over 20 miles from the recipient’s residence, unless approved by the department in the recipient’s support plan;

(4) transportation to run errands for a recipient without the recipient’s presence in the vehicle; or