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(3) maintain a service record for each recipient that includes

(A) a copy of each Community First Choice support plan, assessment, and documentation of reviews under (1) of this subsection, including amendments under 7 AAC 127.095;

(B) a copy of all personal care assistant timesheets, signed by the recipient, the recipient’s representative, or the representative’s designee, and all personal care assistant case notes; and

(C) records of all contacts between the provider agency and the recipient, the recipient’s health care providers, as appropriate, and the personal care assistant that are related to the health, safety, and welfare of the recipient. (b) The department may waive the requirement that the review under (a)(1) of this section occur every six months if

(1) the recipient’s residence is in a remote community or location;

(2) the provider agency performs a review of the recipient’s services at least once in a 12-month period;

(3) instead of the omitted six-month review the provider agency conducts, at the time the six-month review would occur, a telephonic or electronic meeting with the recipient and the recipient’s Community First Choice personal care assistant for the review of services; and

(4) the provider agency requests a waiver in a format provided by the department, and documents to the department’s satisfaction that waiving one of the six-month reviews will not compromise the health, safety, or welfare of the recipient. (c) A provider agency that administers a consumer-directed program shall collect and verify consumer-directed personal care assistants’ timesheets, and submit claims based on those timesheets to the department. (d) A provider agency that administers a consumer-directed program shall work with the recipient, the recipient’s representative, or the representative’s designee, and with the care coordinator to

(1) identify possible risks to the health, safety, and welfare of the recipient if the recipient’s regularly scheduled personal care assistant is unable to provide those services available; and

(2) develop a backup plan that identifies the responsibilities of the provider agency and the recipient for obtaining the personal care services or other assistance if the recipient’s regularly scheduled personal care assistant is unable to provide those services. (Eff. 10/1/2018, Register 227; am 10/19/2024, Register 252) Statutory Authority: