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The Eligibility and Benefits Staff will enter a case note in the family’s or provider’s case in the Integrated Child Care Information System (ICCIS) documenting the decision using subject heading: IPV Decision – No IPV or IPV Decision - (applicable number 1st, 2nd, or 3rd). If the family is Parents Achieving Self-Sufficiency (PASS) I, boxes are to be checked to save the case note and alert the case manager in the Case Management System (CMS). Included in the case note is the applicable IPV number, penalty, repayment amount and timeframe.

1. PASS I When an IPV determination is received for a family with an open PASS I case, the CCPO Eligibility and Benefits Staff will cancel any existing authorizations for the timeframe of the penalty and reissue the authorization to include the benefit reduction. The Eligibility and Benefits Staff will email or fax the new authorization to the Work Services Provider (WSP) case manager as well as mail a copy to the child care provider.

When an IPV determination is received for a family whose PASS I case is closed, the Eligibility and Benefits Staff will check the debarment box in ICCIS, enter a case note documenting the IPV and timeframe, and check the box to copy the case note to CMS.

2. PASS II and PASS III When an IPV determination is received for a family with an open PASS II or PASS III case, the Eligibility and Benefits Staff will coordinate with the Designee for the Designee to send the family Child Care Assistance – Notice of Change identifying how the penalty will reduce their benefits.

The Designee will cancel existing authorizations for the timeframe of the penalty and reissue the authorization to include the benefit reduction. A copy of the reissued authorization is sent to the family with the Child Care Assistance – Notice of Change. A copy of the canceled and reissued authorization is also sent the family’s child care provider.

When an IPV determination is received for a family whose PASS II or PASS III case is closed, the Eligibility and Benefits Staff will check the debarment box in ICCIS, and enter a case note documenting the IPV and timeframe.