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When the denial is due to a barring crime or condition for the provider or household member, the provider is to be advised of their right to request a variance within ninety (90) calendar days of the date of the BCP’s notification letter of a barrier crime and/or condition and the Background Check Variance Request Application is included with the denial notice.

The action is documented in an Integrated Child Care Information System (ICCIS) case note using subject heading: CCA App Denied and the body of the case note includes the reason(s) for denial and timeframe for appeal. The provider’s Facility Status in ICCIS is changed to Denied with today’s date in the Status Date and the corresponding reason code for the denial is selected.

When an Approved Relative or In-home application is denied, the Designee will complete the Background Check Program NABCS: CCPO Provider/ Facility Account form and submit it to the BCP requesting the provider facility be closed in NABCS.

Once an application has been denied, a new application packet is not needed if the applicant submits the required information to the Designee and/or completes the required action on or before the thirtieth (30th) day for a Licensed provider or the sixtieth (60th) day for an Approved Relative or In-home provider, following the date their application was date stamped as received by the Designee. The Designee will complete the Background Check Program NABCS: CCPO Provider/ Facility Account form and submit it to the BCP requesting the provider facility be opened/enabled in NABCS.

If an applicant questions the denial and contacts the Designee, the provider’s case is to be reviewed. If it is determined an error was made it is to be corrected, applicable notices issued and documented in a case note in the provider’s case in ICCIS. In these circumstances the provider applicant is not advised or required to request a hearing.

When a new application is submitted to and received by the Designee, information previously received, and the completed Child Care Assistance Program Provider Orientation will be used if it was received or completed within the ninety (90) days prior to the date the new application is date stamped received.

Additional actions are needed when denying an In-home child care application: