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4200-1 PROVIDER APPLICATION CRITERIA An acceptable Child Care Assistance Program (CCAP) provider application must contain at least the applicant’s name legibly written, address, and signature for the Certification and Statement of Truth. A faxed or scanned and emailed copy of the application is acceptable and an original signature on file is not needed. Applications and supporting documentation received via email must be printed for the provider’s file and each page legible. Any missing or illegible information must be requested from the provider.

Unacceptable applications are not date stamped, case noted in the Integrated Child Care Information System (ICCIS) or registered.

When an unacceptable application is submitted in person the Designee will advise the applicant of the information needed for the application to be considered acceptable. Unacceptable applications received by fax, mail, or email are to be returned to the applicant.

All acceptable applications must be date stamped with the month, day, and year in which they are received. Acceptable applications received after the close of business are to be date stamped with the date received via fax, or by email or by mail. When applications are received via a drop box, they are date stamped with the previous business day’s date or most recent business day’s date, if retrieved on a Monday or a business day following a holiday.

If an application is received by a Designee in a service delivery area not serving the provider, or by the Child Care Program Office (CCPO), the Designee or CCPO will within one (1) business day:

1. Date stamp the application and send via email or fax it to the Designee for the service delivery area of the applicant’s physical city, including a copy of the envelope, if received by mail. The Designee or CCPO who originally received the application will hold the application until it is confirmed received by the correct Designee. The sending Designee or CCPO can confirm receipt by the correct Designee by telephone, email or by checking for the application to be registered and case noted in ICCIS. Once confirmed the original document is shredded.

2. When the Designee in the provider’s servicedelivery area receives the faxed application, they are to date stamp the application as