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4180-1 CREATING CASE FILE VOLUMES Accurate and current hard copy case files must be maintained to ensure all required documentation is available for future reference in accordance with state and federal regulations. Files must be maintained at a manageable size. This process is called "creating case file volumes,” which means to create a new file folder when a case file has reached two inches in thickness.

The procedure for creating case file volumes are as follows:

a. Sorting the Case File:

The documents in the case file are sorted to determine which will be pertinent to an active case. These documents are retained in the active case file.

The older documents are placed in a manila folder and put in the closed files to be archived when appropriate.

b. Labeling the Files:

On the front cover of the Manila folder, mark the file as "Volume 1" and the active file as "Volume 2." Clearly indicate on both files the date the original case file was sorted. The current file is to be filed in the Designee’s office, and older volumes will be archived based on the archiving schedule.

4190 CHILD CARE ASSISTANCE CHILD CARE PROVIDER TYPES The State of Alaska subsidizes the costs of child care for low to moderate income families participating in the Child Care Assistance Program (CCAP). Child care providers must be determined eligible to be paid with public funds through the Parents Achieving Self Sufficiency (PASS) CCAP, with the exception of some families receiving PASS I Child Care Assistance (CCA). See section 4040-2 B. a. PASS I Certification Period.

Individuals will be established with the CCAP as only one (1) type of child care provider at a time.