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protective services and when care started with the foster family’s chosen child care provider through the last day of the twelfth (12th) month, unless the selected child care provider’s license expiration date is sooner. The child remains eligible for care to be authorized through the twelve (12) month period once the child care provider renews their license or a new child care provider is identified.

At no time is an authorization document to be created that exceeds the child’s certification period, or a child care provider’s CCAP approval end date or license expiration date.

In situations when the child care provider’s license expires, the OCS staff will set an alert in ICCIS to monitor for the child care provider’s renewal and license issuance. When the child care provider’s license is renewed, any remaining months of the twelve (12) month certification period are authorized.

1. Multiple Authorizations: Multiple authorizations can be issued if more than one (1) child care provider is used in a month or during the family’s certification period. More than one (1) child care provider may be needed in various scenarios, such as:

a. The schedule of work activities extends beyond the child care provider’s hours of operation; b. The child care provider cannot provide care due to illness or facility closure; c. The child is ill and cannot be cared for at the primary child care facility or cannot attend school; d. The child care provider does not have room for the child during some of the periods needed; or e. Child care provider’s primary location is not operating during specified times of the year.

Typically, the authorized care should not overlap. However, if care cannot be provided due to a facility closure or illness and an authorization has been issued to a primary child care provider, care may overlap to the foster family’s secondary child care provider.

OCS must use caution when authorizing care to child care providers with more than one (1) location to ensure the care is authorized to the correct child care facility.

When authorizing care to more than one (1) child care provider, only the units of care, up to the State monthly maximum, can be authorized regardless of the number of child care providers the foster family uses in a month. Units of care are counted separately for each child care provider.

2. Care is Ending with the Current Child Care Provider and Beginning with a New Child Care Provider a. When the change of child care provider is due to a placement change for the child, care may be authorized to the new child care provider when care with that child care provider began.