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4130-1 REGISTERING A PASS IV FAMILY PASS IV foster families are created in the Integrated Child Care Information System (ICCIS) with the child identified by the Office of Children’s Services (OCS) as the Primary 1. Each child will have their own case in ICCIS even if there are siblings with the same foster parent placement.

OCS Staff will research ICCIS to determine if the child is included in an existing open ICCIS case with care authorized for the child through any PASS program. If the child is included in a family with open participation through PASS I, PASS II or PASS III, OCS will contact the applicable Work Services Provider (WSP) or Child Care Assistance Program (CCAP) Designee to advise of the change and to have the child’s participation ended in the existing family the last day of the month that the child entered into protective custody. Child care authorized for the child during the month in which they enter protective custody will remain in place through the last day of that month. The foster family’s certification period through PASS IV is effective the first (1st) of the following month.

OCS will create a new child only case in ICCIS and enter or update information in the following ICCIS screens:

1. General Screen a. Assign the case to the OCS PASS IV Team and assign an OCS caseworker; b. Verification missing on the Member level information for the child uses PASS 4 verified for the child’s date of birth and citizenship;

2. Application Screen a. Program Type - PASS IV; b. Program Status - Open; c. Program Start Date - The date the child entered into protective services as identified by OCS or the first (1st) of the following month if care is authorized for the month the child entered protective services; and d. Renew Month – the last day of the twelfth (12th) month from the Start Date;

3. Demographics Screen Enter the foster parent’s physical and mailing address;

4. Eligible Activities Screen Use Protective Services as the Activity Type; and

5. Case Notes