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the children never attended, if the child never attended, the correct provider will be authorized Child with Co-Pay Assigned not Needing Care – Other Children in the Family When it is confirmed the child of the family with the co-pay assigned did not attend the authorized provider and care is no longer needed for this child, the Designee will: • Cancel the current and/or any future months authorizedto this provider for all the children of thefamily; • Re-Authorize care to this provider, for the current and future months re-assigning the co-pay to the youngestchild needing care; • Issue a Child Care Assistance – Notice of Change to the family and include a copy of the canceled authorizationand newly issued authorization documents; • Mark the canceled Child Care Authorization documentas “canceled or void” and • Provide a copy of the canceled authorization toand newly issued authorization documents to the family and provider(s).

4120-1 D. FAMILY APPLIES FOR TEMPORARY ASSISTANCE When a Designee receives information that a family is receiving or has applied for Temporary Assistance (TA), the family’s PASS II or PASS III participation is to be ended. The Designee will review the General screen in ICCIS to determine the TA start date. The Designee will also review the Case Management System (CMS) to ensure the Work Services Provider (WSP) has been assigned. If a WSP is not assigned, the Designee will contact the CCPO to review the family’s status and enter a case note detailing the family’s PASS I coverage timeframe.

The CCPO will email the Designee with instructions regarding the family’s PASS II or PASS III closure date to ensure the family receives the highest benefit level for the month of closure.

The Designee will issue a Child Care Assistance Closure Notice to the family identifying the reason as they are receiving TA and will receive child care benefits through PASS I. The family’s PASS II or PASS III case is closed effective the last day of the month. Adverse action is not applied since the family will continue to receive child care benefits at a higher level through PASS I. 4120-1 E. FAMILY SIZE AND NAME CHANGES