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4120-1 PASS II AND PASS III FAMILY REPORTSOF CHANGE AFTER A PROGRAM APPROVAL DETERMINATION All Parents Achieving Self-Sufficiency (PASS) II and PASS III reported changes must be documented in an Integrated Child Care Information System (ICCIS) case note within two (2) business days of receipt. Any information received that is new or different from what was previously received is considered a change and must be acted on as a report of change. The ICCIS case note includes how the information was received; the name of the person making the report, the date of the change, the date the report of change was received by the Designee, specific details of the change(s), and actions taken by the Designee.

When the family reports a change and provides verification timely, within ten (10) business days before or after, the change occurring, changes are to be made effective the date the change occurred if adding child(ren) needing care or an increasing the unit of care for child(ren) already authorized. If verification is not received within the ten (10) business days or by the date in the Child Care Assistance - Information Needed Notice, it is considered untimely, consider a new report of change and will affect the start date of the change.

The change is effective the first (1st) of the month following the date the non-temporary change was reported if it results in the family receiving a contribution (co-pay) reduction due to reduction in income or family size.

The change is effective the first (1st) of the month after the applicable adverse action if the change reported is the family’s monthly income exceeds eighty-five percent (85%) of the State Median Income (SMI). Designees must evaluate the information the family has reported and take action on all reports of change within the ten (10) day timeframe to act on a change identified on the Adverse Action calendar, even if it does not result in a change to the family’s eligibility or unit of care.

The same Family Income and Contribution Schedule used to determine the family’s eligibility for the certification period must be used in the evaluation of changes reported during the family’s certification period involving family size or income. The start date of the family’s certification period is entered in the Budget and Co-pay screen to ensure the correct schedule is used.