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months prior, for the family, must be used when calculating income unless income is verified through an Employment Statement CC36, letter of employment, or collateral contact with the employer. See section 4080-2 D. Frequency of Income Received.

All income calculations are considered “projecting” as the income is being projected for the twelve (12) month certification period. When projecting the family’s income it may be necessary to calculate the income to be used for the month of application and recalculate the income to be used beginning the first (1st) of the month following the month of application to be used for the remainder of the certification period. The calculation for income beginning the month following the month of application could be necessary if there was an income, job, or family size change during the application process or the family had started a new job and had less than two (2) months of earned income.

Each source of earned income is projected independently. The earned income for each parent is added together then both parent’s income, in a two (2) parent family, is added together for a family grand total.

Income must be estimated by calculating the income to obtain a monthly average that will be used to project income for the family’s certification period, even when actual pay stubs are provided.

Estimating income is completed in the Integrated Child Care Information System (ICCIS), Budget and Copay screen, however the Designee must also document the calculation in a case note in the family’s case in ICCIS. The Designee will use the ICCIS calculation method “averaging” or “normal” based on the income verification received. “Averaging” is used when entering the gross income from the pay stubs and “Normal” is used when entering the hourly wage and number of hours worked in the pay period as listed on the pay stub.

1. Monthly Income If income is received in a single monthly payment the conversion factor in ICCIS is one (1). In the Budget and Copay screen in ICCIS, the Designee will select “Averaging” for the calculation method, enter the pay stub amounts and pay dates and “monthly” for the pay frequency.

If an employment statement or letter of employment is the verification received, and/or the verification confirms new employment with earnings of less than a full month, in the Budget and Copay screen in ICCIS, the Designee will select “Normal” for