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c. A child lives with a family receiving TA but the primary individual of the TA family unit is not a United States citizen or qualified alien. All requests are to be submitted by the twentieth (20th) day of the current month to allow for timely processing and issuance of care for the next month’s care except for, new families, a new activity(ies), or new child care needs. For new families and/or those with new activity(ies) or new child care needs, the Request for PASS I Child Care CC1 or Manual Authorization Request Form – PASS I CC02 must be submitted within sixty (60) days of the date their TA application was received or their required participation in activities listed in their FSSP which require child care.

Circumstances outside these timeframes are to be staffed between the WSP case manager and the WSP supervisor. The WSP supervisor will evaluate the request and if there is justification for the delay, approve the late request, enter a client note in CMS documenting the reason, justification, and approval of the late request. The WSP case manager or supervisor will submit an email to the CCPO for review of the client note requesting approval at: dpaccp@alaska.gov and copy the Work Services Technical Assistance (WSTA) policy mail box at WSTA@alaska.gov.

The CCPO will approve or deny the request, enter a case note in ICCIS documenting the approval or denial and reason, and select both the “Alert CMS” and “Copy to CMS”. The CCPO will respond to the requestor, and copy WSTA at WSTA@alaska.gov, the CCPO policy mailbox at dpaccp@alaska.gov, and the applicable CCAP Designee with the determination. If approved, the WSP will include the justification for the delayed request in the comment section of the Request for PASS I Child Care CC1 form or Manual Authorization Request Form – PASS I CC02.

If a request is received outside of the submission timeframe, prior to rejecting the request, the Designee is to review the ICCIS case note for approval documentation. If no case note entry is found the Designee will contact the CCPO policy mailbox at dpaccp@alaska.gov to inquire about approval or denial of the request. The Request for PASS I Child Care CC1 request is put on hold pending CCPO approval. The CCPO will work with the WSP if it is determined approval was notrequested prior to submitting the request.

The CCPO will contact the WSP if there are questions or problems