Page 116

89

supervisor will enter a client note in CMS with justification to support the request.

4040-3 A. CHILD CARE AUTHORIZATION DOCUMENT FOR A PASS I FAMILY

The Child Care Assistance Authorization document includes specific family and provider information, the units of care each child is eligible for by month, the subsidy amount the State is authorized to pay in accordance to the current Child Care Assistance Program Rate Schedule, and any specific payment guidance known as variable language.

Child Care Assistance Authorization documents are to be issued before care begins whenever possible. Issuing authorization documents before care begins helps to: reduce provider payment problems; maintain continuity of care for families; and enable providers to coordinate schedules for families in advance.

WSP enter the family’s eligible units of care and the eligible child care provider in the Request for PASS I Child Care CC1 in CMS or manually on the Manual Authorization Request Form – PASS I CC02.The Request for PASS I Child Care CC1 is sent via an interface between CMS and the Integrated Child Care Information System (ICCIS) and retrieved by Designee staff for the creation of an authorization document. The Manual Authorization Request Form – PASS I CC02 is sent to the Designee responsible for the child care assistance service delivery area in which the family resides, via email or fax.

1. SITUATIONS WHERE CHILD CARE AUTHORIZATIONSARE PROHIBITED

Child care is not to be authorized for a family when the:

a. Month of care requested exceeds the family’s certification period; b. Parent is also participating in the Child Care Assistance Program (CCAP) as a child care provider and care is requested during their hours of operation; c. Selected child care provider is closed in ICCIS; is notapproved for participation in CCAP, or is otherwise determined to be ineligible; d. Month(s) of care exceed the selected child care provider’sCCAP